Digital objects that represent manuscript materials may be created/linked in by creating individual digital objects and linking manually or by using the "Load via Spreadsheet" option.

Creating Digital Objects

Log into ArchivesSpace
Click "Create" from the top left menu and select "Digital Object"
Fill in the following fields:
1. Basic Information
  1. Title - Copy the exact title from the item record for which you are creating a digital object
  2. Identifier - Copy the identifier from the item record for which you are creating a digital object, adding the suffix "d"
  3. Publish - Click this box for materials that are not marked for restriction. Most Houghton digital objects can be published, but some have rights issues that require them left unpublished. This should be marked on the order tracking sheet.
2. File Versions
  1. File URI - Copy in the URN created by running the DRS report through the DRS conversion template (DRS report instructions here)
  2. XLink Actuate Attribute - Select "OnRequest"
  3. XLink Show Attribute - Select "new"
  4. Publish - Click this box for materials that are not marked for restriction. Most Houghton digital objects can be published, but some have rights issues that require them left unpublished. This should be marked on the order tracking sheet.
At the bottom of the page, select "Save Digital Object"

Manually Linking Digital Objects

Log into ArchivesSpace
Search for the item record to which you wish to link a digital object
At the bottom of the page in the "Instances" menu, select "Add Digital Object"
Select "Browse" and search for the digital object you with to link (should have the same name as the item record)
Select item and click "Link to Digital Objects" button

Load via Spreadsheet

Run DRS report through the DRS conversion template (DRS report instructions here)
Copy the data created in columns A-I
Open the ArchivesSpace Digital Object Importing Template (H:\Imaging_and_Houghton\spreadsheets 2018-2019\Templates and Labels\aspace_import_excel_DO_template.xlsx)
Paste data copied from DRS conversion template into cell C6
Mark cells in column H "True" for publishable materials, and "False" for restricted materials
Save spreadsheet using the EAD ID (data in column C) as new name
Log into ArchivesSpace
Search for collection using EAD ID, i.e "hou02015"
Select the "edit" button on the search result for the correct collection
Select "Load via Spreadsheet" in the third menu from the top of the collection edit page
Click the "+Select File" button and select the spreadsheet saved with the EAD ID of the collection
Select the "Add Digital Objects to Archival Objects" button and then the "Import from Spreadsheet" button

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