Metadata Creation for OTC Order Deposits

Owned by Dorothy Berry (Unlicensed)
Last updated: Aug 24, 2022 by Susan Pyzynski

Any order that is going to be deposited into the DRS requires metadata creation. Metadata for OTC is done at the lowest level of description. The process is decided by two factors: whether the material being digitized is going to be linked using Alma or using ArchiveSpace, and if the material consists of a single page, or of multiple pages.  


Basic Guidelines

Materials Cataloged in Hollis/Alma

Multiple Pages (Template 1)

Single Page (Template 5)


Materials Cataloged in Hollis for Archival Discovery/ArchivesSpace

Any Page Length (Template 6)

Multiple Folders Digitized as one Object (Template 4)


Description of Each Template

Hollis/Alma - Multiple Pages - Template 1

  • Simple template for use for any OTC order for an item with multiple pages (or in need of multiple images, i.e. front and back) cataloged in Hollis

Hollis/Alma - Single Page - Template 5

  • Simple template for use for any single page/single image item

Hollis for Archival Discovery/ArchivesSpace - Many length - Template 6

  • Template for any item cataloged in ArchivesSpace, designed for batch linking of digital objects

Hollis for Archival Discovery/ArchivesSpace - Multiple Folders Digitized as one Object - Template 4

  • Template for multiple folders constituting a single level of description in ArchivesSpace