Houghton Reading Room and HD Serials:

Until the 2018-2020 renovation, Houghton Reading Room had three serials rotated to reflect the three most current years. These titles are now all stored in Houghton stacks, under the LC call number:

The Library
The Book Collector
Papers of the Bibliographical Society of America

Harvard Library publishes two serials, 4 copies of which Houghton is responsible for archiving at HD. The Bibliographic Assistant will retain all archival copies until a volume is complete. Each volume will then be housed in a box and sent to HD as part of the Publications Archive.

Harvard Review
- 2 issues per year
- 4 copies of an issue to the Houghton Publications Archive at HD, 1 copy to Houghton stacks, any additional copies give to the Technical Service Librarian.

Harvard Library Bulletin - This publication is now digital; print copies no longer received. Past practice:
- 3 issues per year
- 4 copies of an issue to the Houghton Publications Archive at HD, 1 copy to Houghton Reading Room which remained there.
- Regardless of size, all issues were assigned the folio prefix (f) due to a size change in the 1980s.

Additional Serials:

All other current serials Houghton receives are processed by the Bibliographic Assistant following the pattern of earlier issues, and sent either to the stacks or to HD.

Emily Dickinson International Society Bulletin --each volume/year gets a prefab, with ownership label for the year attached to the prefab, and tab with the year range on the prefab. Each piece within the prefab gets a spine label only (no ownership label or barcode).
Emily Dickinson Journal --upon arrival of a new issue, recall the group box from HD. Pencil in original accession number, followed by vol:num.(year); no other end-processing is required for the piece. Update holdings, add piece to box, and return box to HD.
History of Photography –this requires special end-processing for the P&G Arts department.
John Updike Review --upon arrival of a new issue, recall the group box from HD. Pencil in call number, followed by vol:num.(year); no other end-processing required for the piece. Update holdings, add piece to box, and return box to HD.
Johnsonian Newsletter
The Original British Theatre Directory --Latest edition housed in Theatre Collection Reading Room (HTC-RR on spine label); the rest are sent to HD. Upon arrival of a new edition, send last year's to HD.
THS Annual –also with the heading “Annual for ... (Theatre Historical Society (U.S.))”, this run began as a serial record on Hollis no. 000147841. As of 2011, we are cataloging each piece by individual title and assigning separate call numbers. Be sure each record has a traced series statement reflecting the journal, year, and number. For example, see Hollis no. 013688852:

490 1 _ $$a Annual / Theatre Historical Society of America ; $$v no. 39, 2012

830 _ 0 $$a Annual (Theatre Historical Society (U.S.)) ; $$v no. 39.

Theodore Roosevelt Association Journal --Current 5 years are stored in a Hollinger box on shelf. After 5 years are amassed, send them for a CMI case. Individual issues receive a spine label only; no barcode.
...etc.

Examples and Instructions for accessioning Houghton Reading Room and HD serials:

Harvard Review

Go to Alma; locate the journal by performing a title search.
Open the HOU GEN holdings first. Update holdings to reflect the new copy for Houghton stacks. Create a new item record by duplicating the previous issue and editing the description.
Create an Aeon routing slip. Under Staff Note, include "Spine label and barcode only, applied to the item"
Open the HOU HD holdings and update to reflect the new items. This record should remain suppressed so the public will not be able to request archived copies.
Copies are sent to HD in CMI boxes. Each CMI box should contain the issues of one year, therefore there will be 8 items in each box.
Create an item record for CMI box. Include the number range and year in the description. Be sure item record is marked "88" (Suppressed).
Create an Aeon routing slip for the box and give items to End-Processing. In the staff note, include Publications Archive as part of the spine label, and instructions not to paste in the archival copies.

Example: Staff Note: Publications Archive AC9.H2618H.B992h2 no.40-41 (2011) / Spine label and barcode on CMI case only. Please do not label the individual issues.

Papers of the Bibliographical Society of America

This serial has a supplement titled The Bibliographical Society of America: List of Members and Annual Reports. This list used to be included in the December issue, but is now published as a supplement. Include it with the rest of the issues for that year.
Houghton has 4 holdings listed. Use only HOU-HOULC for new issues.

Browser not supported