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Serials

Serials

Owned by Megan McNiff
Last updated: Jan 09, 2025
Houghton Reading Room and HD Serials:


Until the 2018-2020 renovation, Houghton Reading Room had three serials rotated to reflect the three most current years.  These titles are now all stored in Houghton stacks, under the LC call number:

  • The Library
  • The Book Collector
  • Papers of the Bibliographical Society of America

Harvard Library publishes two serials, 4 copies of which Houghton is responsible for archiving at HD.  The Bibliographic Assistant will retain all archival copies until a volume is complete.  Each volume will then be housed in a box and sent to HD as part of the Publications Archive. 

  • Harvard Review
     -  2 issues per year
     -  4 copies of an issue to the Houghton Publications Archive at HD, 1 copy to Houghton stacks, any additional copies give to the Technical Service Librarian.
  • Harvard Library Bulletin - This publication is now digital; print copies no longer received. Past practice:
     -  3 issues per year
     -  4 copies of an issue to the Houghton Publications Archive at HD, 1 copy to Houghton Reading Room which remained there.
     -  Regardless of size, all issues were assigned the folio prefix (f) due to a size change in the 1980s.
Additional Serials:

All other current serials Houghton receives are processed by the Bibliographic Assistant following the pattern of earlier issues, and sent either to the stacks or to HD.

  • Emily Dickinson International Society Bulletin  --each volume/year gets a prefab, with ownership label for the year attached to the prefab, and tab with the year range on the prefab. Each piece within the prefab gets a spine label only (no ownership label or barcode).
  • Emily Dickinson Journal --upon arrival of a new issue, recall the group box from HD. Pencil in original accession number, followed by vol:num.(year); no other end-processing is required for the piece. Update holdings, add piece to box, and return box to HD.
  • History of Photography –this requires special end-processing for the P&G Arts department.
  • John Updike Review  --upon arrival of a new issue, recall the group box from HD. Pencil in call number, followed by vol:num.(year); no other end-processing required for the piece. Update holdings, add piece to box, and return box to HD.
  • Johnsonian Newsletter
  • The Original British Theatre Directory --Latest edition housed in Theatre Collection Reading Room (HTC-RR on spine label); the rest are sent to HD. Upon arrival of a new edition, send last year's to HD.
  • THS Annual –also with the heading “Annual for ... (Theatre Historical Society (U.S.))”, this run began as a serial record on Hollis no. 000147841. As of 2011, we are cataloging each piece by individual title and assigning separate call numbers.  Be sure each record has a traced series statement reflecting the journal, year, and number.  For example, see Hollis no. 013688852:

490 1 _ $$a Annual / Theatre Historical Society of America ; $$v no. 39, 2012

830 _ 0 $$a Annual (Theatre Historical Society (U.S.)) ; $$v no. 39.

  • Theodore Roosevelt Association Journal --Current 5 years are stored in a Hollinger box on shelf. After 5 years are amassed, send them for a CMI case. Individual issues receive a spine label only; no barcode.
  • ...etc.
Examples and Instructions for accessioning Houghton Reading Room and HD serials:

Harvard Review

  • Go to Alma; locate the journal by performing a title search.
  • Open the HOU GEN holdings first.  Update holdings to reflect the new copy for Houghton stacks.  Create a new item record by duplicating the previous issue and editing the description.
  • Create an Aeon routing slip.  Under Staff Note, include "Spine label and barcode only, applied to the item"
  • Open the HOU HD holdings and update to reflect the new items.  This record should remain suppressed so the public will not be able to request archived copies.
  • Copies are sent to HD in CMI boxes. Each CMI box should contain the issues of one year, therefore there will be 8 items in each box.
  • Create an item record for CMI box.  Include the number range and year in the description.  Be sure item record is marked "88" (Suppressed).
  • Create an Aeon routing slip for the box and give items to End-Processing.  In the staff note, include Publications Archive as part of the spine label, and instructions not to paste in the archival copies.

Example:  Staff Note:  Publications Archive AC9.H2618H.B992h2 no.40-41 (2011) / Spine label and barcode on CMI case only. Please do not label the individual issues.


Papers of the Bibliographical Society of America

  • This serial has a supplement titled The Bibliographical Society of America: List of Members and Annual Reports.  This list used to be included in the December issue, but is now published as a supplement.  Include it with the rest of the issues for that year.
  • Houghton has 4 holdings listed.  Use only HOU-HOULC for new issues.