Serials

Houghton Reading Room and HD Serials:

Until the 2018-2020 renovation, Houghton Reading Room had three serials rotated to reflect the three most current years.  These titles are now all stored in Houghton stacks, under the LC call number:

• The Library
• The Book Collector
• Papers of the Bibliographical Society of America
  
  

Harvard Library publishes two serials, 4 copies of which Houghton is responsible for archiving at HD.  The Bibliographic Assistant will retain all archival copies until a volume is complete.  Each volume will then be housed in a box and sent to HD as part of the Publications Archive. 

• Harvard Review
   -  2 issues per year
   -  4 copies of an issue to the Houghton Publications Archive at HD, 1 copy to Houghton stacks, any additional copies give to the Technical Service Librarian.

• Harvard Library Bulletin - This publication is now digital; print copies no longer received. Past practice:
   -  3 issues per year
   -  4 copies of an issue to the Houghton Publications Archive at HD, 1 copy to Houghton Reading Room which remained there.
   -  Regardless of size, all issues were assigned the folio prefix (f) due to a size change in the 1980s.

Additional Serials:

All other current serials Houghton receives are processed by the Bibliographic Assistant following the pattern of earlier issues, and sent either to the stacks or to HD.

• Emily Dickinson International Society Bulletin  --each volume/year gets a prefab, with ownership label for the year attached to the prefab, and tab with the year range on the prefab. Each piece within the prefab gets a spine label only (no ownership label or barcode).
• Emily Dickinson Journal --upon arrival of a new issue, recall the group box from HD. Pencil in original accession number, followed by vol:num.(year); no other end-processing is required for the piece. Update holdings, add piece to box, and return box to HD.
• History of Photography –this requires special end-processing for the P&G Arts department.
  
• John Updike Review  --upon arrival of a new issue, recall the group box from HD. Pencil in call number, followed by vol:num.(year); no other end-processing required for the piece. Update holdings, add piece to box, and return box to HD.
• Johnsonian Newsletter
• The Original British Theatre Directory --Latest edition housed in Theatre Collection Reading Room (HTC-RR on spine label); the rest are sent to HD. Upon arrival of a new edition, send last year's to HD.
• THS Annual –also with the heading “Annual for ... (Theatre Historical Society (U.S.))”, this run began as a serial record on Hollis no. 000147841. As of 2011, we are cataloging each piece by individual title and assigning separate call numbers.  Be sure each record has a traced series statement reflecting the journal, year, and number.  For example, see Hollis no. 013688852:

490 1 _ $$a Annual / Theatre Historical Society of America ; $$v no. 39, 2012

830 _ 0 $$a Annual (Theatre Historical Society (U.S.)) ; $$v no. 39.

• Theodore Roosevelt Association Journal --Current 5 years are stored in a Hollinger box on shelf. After 5 years are amassed, send them for a CMI case. Individual issues receive a spine label only; no barcode.
• ...etc.

Examples and Instructions for accessioning Houghton Reading Room and HD serials:

Harvard Review

• Go to Alma; locate the journal by performing a title search.
• Open the HOU GEN holdings first.  Update holdings to reflect the new copy for Houghton stacks.  Create a new item record by duplicating the previous issue and editing the description.
• Create an Aeon routing slip.  Under Staff Note, include "Spine label and barcode only, applied to the item"
• Open the HOU HD holdings and update to reflect the new items.  This record should remain suppressed so the public will not be able to request archived copies.
• Copies are sent to HD in CMI boxes. Each CMI box should contain the issues of one year, therefore there will be 8 items in each box.
• Create an item record for CMI box.  Include the number range and year in the description.  Be sure item record is marked "88" (Suppressed).
• Create an Aeon routing slip for the box and give items to End-Processing.  In the staff note, include Publications Archive as part of the spine label, and instructions not to paste in the archival copies.

Example:  Staff Note:  Publications Archive AC9.H2618H.B992h2 no.40-41 (2011) / Spine label and barcode on CMI case only. Please do not label the individual issues.

Papers of the Bibliographical Society of America

• This serial has a supplement titled The Bibliographical Society of America: List of Members and Annual Reports.  This list used to be included in the December issue, but is now published as a supplement.  Include it with the rest of the issues for that year.
• Houghton has 4 holdings listed.  Use only HOU-HOULC for new issues.