Document Resource Type

The “Document” resource type should be used for objects primarily containing formatted, page-oriented, textual files (such as Word documents, PDFs, slide decks, etc.) which combine character strings, font (size, type), alignment, headers/footers, or other visual formatting elements. (For unformatted text objects, see the plaintext resource type.)

A document object must contain one or more primary content files. Document objects may also include one or more DocumentMD metadata files.

For guidance about file formatting, please see DPS’s document preservation format recommendations.

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Object Metadata

In addition to the global metadata requirements for all objects, the following metadata elements (or specific values, as shown) are required for document objects:

• Resource Type (ObjResType) = “Document”

File Metadata

Primary content files

In addition to the global metadata requirements, the following metadata elements (or specific values, as shown) are required for primary content files:

• File Purpose (FilePurpose) = Data

The following metadata elements are recommended for primary content files files:

• Page Count (DocPageCt)

• Word Count (DocWordCt)

• Language (DocLanguage)

For optional and system-supplied metadata elements, please review the DRS3 Data Dictionary.

DocumentMD files

In addition to the global metadata requirements, the following metadata elements (or specific values, as shown) are required for DocumentMD files:

• File Purpose (FilePurpose) = “Metadata”

• Metadata Role (FileMetaRole) = Technical

The following metadata elements (or specific values, as shown) are recommended for DocumentMD files:

• Byte Size (TxtByteSize) = 8

• Character Size (TxtCharSize) = variable

• Character Set (TxtCharset) = UTF-8

• Markup Basis (TxtMrkupBasis) = XML

• Markup Language (TxtMrkupLang) = DocumentMD: http://www.fcla.edu/dls/md/docmd.xsd

Relationships

The following relationship metadata elements are recommended when applicable:

• Has Metadata (RelHasMeta) = DocumentMD[|||]urn

Delivery Requirements

IMPORTANT Document objects are delivered via the File Delivery Service (direct download of the file); they are not rendered in a browser.

In addition to the requirements and recommendations above, the following file-level metadata elements are required for delivery:

• Access Flag (FileAccFlag) = “P” or “R”

• Authority Path (ProcAuthPath) must be a valid NRS authority path

• Name Pattern (ProcNamePattern)

The following file-level metadata elements are recommended for delivery:

• [File] Owner Supplied Name (D3OSN)

• File Role (FileRole) = “DELIVERABLE”

  • TAKE NOTE When supplying multiple values for a repeatable field such as this, values should be supplied concatenated with “[|]”, such as: “PAGE_IMAGE[|]DELIVERABLE”

Metadata Quick Reference

A submission control file customized to document objects is provided here:.