Alma Project Requests
Project requests included for prioritization/reporting require more than 16 hours of FTE time across one or more FTE.
Prioritized In Process Projects
Requester | Request Date | Target Completion Date | Prioritized Date | Size | Priority | Title/Scope | LTS Lead | Library Owner | Status Update Date | Impact/Status/Notes |
|---|---|---|---|---|---|---|---|---|---|---|
Alma Tech Team | 1/1/2017 | See individual items | 1/1/2017 | Medium | High | Data updates that adversely affect workflows | Laura Morse | TSWG |
| Workflows will not be possible without key updates to data in Alma
Status: See underlying pages for in process items. |
Alma Tech Team | ongoing | ongoing |
| Medium | Medium | O&M Projects | Tim Elliot | Various |
| Secure Job monitor with Harvard Key |
Alma Tech Team | 1/1/2017 | Fall 2021 | 1/1/2021 | Medium | Medium | Inscriptio Replacement | Laura Morse | Amy Boucher |
| Due to security issues with the application, this system needs to be entirely replaced. Scoping for this pojrect needs to be done ASAP. Below is initial scope:
Status: Ready. As of 3/3/2022, there is one remaining issue related to certain Frequency Limit values not working that Springshare will fix in the April release. However, we have a working configuration that prevents users from reserving more than one carrel, so this does not prevent go-live. Access Services plans to start migration of current carrel assignments the week of March 7th. |
LTS | 5/5/2021 |
|
| Small | Medium | Upgrade Canvas Leganto LTI to LTI 1.3 | Kara Young | Spruill Harder | TBD by June 2024 | Upgrading Canvas Leganto LTI (available from ExLibris in June 2021). |
Jason Clarke | 8/6/2019 |
|
| Medium | Medium | Analyze EZP/ILLiad infrastructure changes required to implement automatic patron creation from SAML data Process of SSO setup began in Fall 2023 to facilitate this data exchange. | Kara Young | Jason Clarke | TBD by summer 2024 | Starting in ILLiad 9.1, ILLiad supports automatic user creation by leveraging authentication enhancements when requests are submitted to ILLiad from a non-registered user. This may finally allow patrons to skip the registration process when they submit an ILL or Scan and Deliver request for the first time. Here are the release notes: https://support.atlas-sys.com/hc/en-us/sections/360003610473-Pre-Release-v9-1-August-2019 (Note: Submitted in FP #37081 D&P). Significant analysis required to determine if this is possible in our environment and what data privacy concerns may be involved.
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Alma EOC | 3/17/2022 | 6/30/2023 | 3/17/2022 | Large | Medium | Google and HathiTrust Discovery and Data Maintenance (Ongoing Data Flows, Data Sync) | Benson Smith/Corinna Baksik | Suzanne Wones | 11/29/2023 | Metadata flows to Hathi and Google are complete and in production. Designing process for prospective digitization projects. |
Michael Hopper (Was Richard LeSage) | 1/1/2022 |
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| Small | Low | BDRC Collaboration 2022 (Buddhist Digital Resource Center) | Corinna Baksik | Michael Hopper | 11/29/2023 | Test data being loaded. Scope
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Alma Tech Team | 3/7/2019 |
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| Low | Items with Item Policy 88 (Suppressed) (These display to the public) | Corinna Baksik/KY |
| 12/5/23 | These items were suppressed from display in Aleph, but are displayed to the public in Alma. In Alma you can suppress entire holdings, but not individual items attached to holdings. Sometimes units have these items and just didn't want them to display to the public for misc. reasons; in other cases the libraries no longer have the item. Items with this policy are not requestable by patrons. |
Chelcie Rowell | 12/12/23 | 2/28/23 |
| Small | Medium | Standardized Rights Statements for digital holdings contributed to DPLA | Corinna Baksik | Chelcie Rowell | 12/12/23 | Project is being scoped. Affects ~30k bibs and holdings. |
Kate Bowers |
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| Small | Small | Retrospective conversion of ETD profiles to NET ETD holdings to be consistent with new pipeline | Corinna Baksik |
| 4/23/24 | Planning meeting held in April 2024. Work to be completed as time allows. Expected completion by end of May. |
Requests To Be Prioritized by the Alma Executive Committee
Requestor | Request Date | Requested Completion Date | Target Prioritization Date | Size | Priority | Title/Scope | LTS Lead | Library Lead | Status Update Date | Impact/Status/Notes |
|---|---|---|---|---|---|---|---|---|---|---|
Anne Adams | 3/30/21 |
|
| Medium | (Suggest priority Medium) | Batch tool to update sets of bibs with newer OCLC copy | Corinna Baksik | Anne Adams w/ Alma TSWG |
| When a bib already has an OCLC number, there is no straightforward way to update it with newer copy other than one at a time. This tool would allow staff to identify sets of records in Alma that are not fully cataloged, or less cataloged, and update with newer copy from OCLC.
9/22/21 - Should be reviewed post-BNS implementation to see if there is continue need. |
| 1/1/2017 |
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| Medium | Medium | HFA loads | Corinna Baksik |
|
| Lack of new/updated HFA data in HOLLIS 9/22/21 - ITS will review and determine if this is still a continued need. |
Alma Tech Team | 7/1/2017 |
|
| Small | Medium | Mispaired non-Latin fields flipped to vernacular | Corinna Baksik |
|
| Loss of non-Latin data in local records. (More detail on Known Issues page) |
Library Kiosk Machines (increased HOLLIS logout time) | 5/2019 |
|
| Medium | High | Ensure that all library public terminals have kiosk accounts | TBD |
|
| Issues with HK logins on shared public library terminals This project would allow all HOLLIS users to have an increased logout time so they are not logged out after 45 min, a significant complaint from patrons and staff.
9/22/21 - Laura to move this elsewhere |
ITS | 7/31/2018 |
|
| Medium | Low | Order Requests | Bill Wash | ITS |
| System is used to triage requests largely from selectors and route internally to ITS departments. Project would analyze ways to utilize Alma or other systems to replace this system. |
Alma Tech Team | 3/7/2019 |
|
|
| Low | Items with Item Policy 88 (Suppressed) (These display to the public) | Corinna Baksik |
|
| These items were suppressed from display in Aleph, but are displayed to the public in Alma. In Alma you can suppress entire holdings, but not individual items attached to holdings. Sometimes units have these items and just didn't want them to display to the public for misc. reasons; in other cases the libraries no longer have the item. Items with this policy are not requestable by patrons. |
Elizabeth Vernon | 6/4/2019 |
|
| ? | Medium | API Key on LTS Server - implement service to allow proxy API access locally on an LTS server |
|
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| This would allow sharing of utilities making use of write APIs while keeping the API key (and therefore Harvard data) secure. There are a number of areas where Alma write APIs could be put to valuable use at Harvard, particularly for encoding statistics information. |
(D2D and other folks) | (2015?) |
|
| Small | Low | Holdings Public Note clean-up (852 $z) (Not including the Consult Circ Desk notes - those will be handled as separate project) | Corinna | ? |
|
Complete for single volume titles. |
Alma Tech Team | 11/14/2019 |
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| Medium | Low | Outstanding migration-related data cleanup | TBD | TBD |
|
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Requestor | Request Date | Requested Completion Date | Target Prioritization Date | Size | Priority | Title/Scope | LTS Lead | Library Lead | Status Update Date | Impact/Status/Notes |
Library Kiosk Machines (increased HOLLIS logout time) | 5/2019 |
|
| Medium | High | Ensure that all library public terminals have kiosk accounts | TBD |
|
| Issues with HK logins on shared public library terminals This project would allow all HOLLIS users to have an increased logout time so they are not logged out after 45 min, a significant complaint from patrons and staff.
9/22/21 - Laura to move this elsewhere |
ITS | 7/31/2018 |
|
| Medium | Low | Order Requests | Bill Wash | ITS |
| System is used to triage requests largely from selectors and route internally to ITS departments. Project would analyze ways to utilize Alma or other systems to replace this system. |
Elizabeth Vernon | 6/4/2019 |
|
| ? | Medium | API Key on LTS Server - implement service to allow proxy API access locally on an LTS server |
|
|
| This would allow sharing of utilities making use of write APIs while keeping the API key (and therefore Harvard data) secure. There are a number of areas where Alma write APIs could be put to valuable use at Harvard, particularly for encoding statistics information. |
(D2D and other folks) | (2015?) |
|
| Small | Low | Holdings Public Note clean-up (852 $z) (Not including the Consult Circ Desk notes - those will be handled as separate project) | Corinna | ? |
|
Complete for single volume titles. |
Alma Tech Team | 11/14/2019 |
|
| Medium | Low | Outstanding migration-related data cleanup | TBD | TBD |
|