New UI Rollout Plan
- J Armstrong
- Kara Young
Timeline
Full Rollout: Date of the full rollout and any actions required from team members.
| Action | Date | Person Responsible |
|---|---|---|
| Turn on in Production | July 18, 2024 |
Communication
Announcement Schedule: Timeline of planned communications leading up to and following the rollout.
Stakeholder Group | Announcement Method | Date | Person Responsible |
|---|---|---|---|
| Faculty |
| May 1, 2024 | |
| Library Staff (ELT) |
| May 1, 2024 | |
| Library Staff (Reserves Processors) |
| ongoing May 1, 2024 | |
| Library Directors | May 1, 2024 | ||
| Faculty Assistants |
| ||
| Post-Rollout Leganto Header | put up: July 18, 2024 take down: Aug 15, 2024 |
Updates: The platforms and methods for updates and feedback (e.g., email, wiki, Slack, team meetings).
| Stakeholder | Method | Person Responsible |
|---|---|---|
| Reserves Processors | Reserves Processor Meetings Slack Monthly Release Notes from Ex Libris? | |
| Faculty Assistants | Representative to come to Reserves Processor Meetings |
Feedback Mechanism: How stakeholders can provide feedback/ask questions throughout the process.
| Stakeholder | Feedback Method | Person Responsible |
|---|---|---|
| Reserves Processors | LTS Ticket | |
| Faculty Assistants | Email Reserves LibAnswers |
Documentation Updates
External Documentation
- Working Group to convene 5/21/2024
- Charge
Internal Documentation
- List of Affected Documents: Enumerate wiki pages and other webpages that will be updated.
- Wiki pages
- Library Reserves
- Does this need updating? Not sure about ITS CR workspace (link is dead)
- Library Reserves
- Course Reserves Service Page
- LibGuides
- LibGuides for Extension School doesn't have screenshots
- SharePoint Site
- Wiki pages
Training and Support
- Training Content:
- Training Schedule: List of all training sessions with dates, times, and links to join.
- Session Recordings: Post-session, provide links to recordings and any supplementary materials.
- FAQs: A dynamic FAQ section that addresses common questions and concerns about the new UI.
- Support Contacts: Information on who to contact for help during the transition.
Workflow Changes to Incorporate into Rollout Plan
- Adding tags to the workflow
- More descriptive statuses
- Jira
Technical Considerations
| Action | Date | Person Responsible |
|---|---|---|
List Management and Templates: Turn on all four new out of the box templates | After new UI is turned on | |
Look at out of the box help pages and determine how we'd like these to be set up. Able to have different help pages for students and instructors | After new UI is turned on | |
Revisit broken links letter | After new UI is turned on |