There may be occasions when you need to share digital files, and shipping a drive (thumb drives, SSDs, external hard drives, or others) is the most reasonable solution. This is often the case when you need to transfer very large files. Whatever the reason, consider these good practice guidelines for packing and shipping a drive. 

Drive considerations 

• Shipping a drive introduces several points of vulnerability (damage to storage media, electrostatic discharge, loss during shipment) and will ideally be a supplemental or fallback solution to transferring your files 

• Create backup copies of your files on the drive before shipping – DO NOT ship a drive with your only copies of the files on it 

• Solid State Drives (SSDs) are the most stable to ship because they don’t have moving parts, but they are also more costly

  • This doesn't mean you cannot ship other types of drives, but you might preference SSDs if you have a choice

Packing hard drives 

• Place the drive in an anti-static bag to eliminate the risk of electrostatic discharge damaging sensitive drive components 

• Enclose drive securely in 4-5 inches of anti-static bubble wrap and/or foam

• Do not use packing peanuts or foam popcorn, as they enable movement, can enter crevices, and can create static

• Tape sides of bubble wrap

• Include a paper slip with identifying information for your drive in the box, so your target destination can easily recognize the contents

• Pack in a sturdy, structured cardboard box and ensure the drive cannot slide around

  • Some shipment supply companies sell special anti-static foam boxes

  • OR use additional bubble wrap or foam to minimize movement

  • Do not use padded envelopes, which can be more easily bent and damaged 

Shipping hard drives 

• Select a dependable shipping provider  

• Get a tracking number for your package and share with your target destination 

• Consider optional shipping insurance 

• Consider requiring a delivery signature