The purpose of this guide is to help curators identify and appraise materials to support processing goals.
Instructions
- Downloading and filling out this document is encouraged. If you do that, please rename the file (using a collection identifier) and save it. YouGenerate or download the questionnaire in one of the following ways:
- 2) download a pre-made Word document here: BDAcquisition-Template-2021.doc
- 3) Copy the document from OneDrive
- When completed, send to the Digital Archivist in any of the following ways:
General
- Please list associated Collection Identifiers here (accession number, manuscript number):
- What born-digital content should be transferred? Please be as specific as possible.
- How does this subset of content relate to the overall collection?
Technical Questions
- Media Type: What types of born-digital media are there, if any?
- File formats: What types of computer files are there? Examples: Word processing files (.doc, .txt), photographs (.jpeg)
- Computing habits: Please describe work and/or computing habits related to the content that should be transferred. For example: drafts are written first by hand then inputted into computer; dance compositions are compiled in InDesign
- File Creation: Who created these files? What are their roles in relation to the creation of these materials?
Privacy & Security
- Are any of these files encrypted?
- Do any files contain sensitive or legally protected information, such as Social Security Numbers, bank account information, or other sensitive materials or data?
Networked data
- Email: Does the born-digital content include email? Please provide email providers, platforms, and associated login information.*
- Social Media: If the born-digital subset includes social media, please describe any social media use, including handles, usernames, social media platforms, and associated login information.*
Cloud Storage & Document Sharing
- Does any of the born-digital content exist on cloud storage? Are they publicly or privately available? Please list the cloud storage/document sharing sites and associated login information, if necessary.*
- Does any of the born-digital content exist on photograph, video, or other media sharing sites (i.e. YouTube, Flickr, Vimeo, etc.)? Please list them with associated login information.*
*Note about Login Information
Please note that login information should be sent via encrypted email to the Accessioning Archivist or the Digital Archivist.