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Intro to staff

manual vs. logical

Adding a title to a Collection

Via a search - the search feature here is limited so its best to have an identifier already (ISBN, MMS ID, OCLC, or a fairly unique title)

  • Manage Collections > choose collection > Title List tab > Add Title
  • Enter search criteria and select magnifying glass to conduct search
  • From list of results, select checkbox to left of each title you want to add
  • In lower right, select Add Title
  • Confirm

Via a set

Overnight publishing job required for changes to appear

Removing a title from Collection


Thumbnails for titles within HOLLIS Staff Record Sets

If already Alma-D, go to View All Representations, Properties tab > Thumbnail upload. Limit to 100k. 

If not using Alma-D, create representation. Add as auxiliary. Then same as above


Creating a collection (LTS only)

See below about bibs. 

Description will display to user. Supply instructions if needed. 

Upload "blue fade" thumbnail. 

Associated bibs in Alma

Each Collection and Sub-Collection record in Alma has a corresponding bib record. The bib is created automatically when collection/sub-collection is created, and should be edited per the following instructions. 

  • Each bib should have the 914 No-WorldCat field
  • If the Collection is strictly for Alma internal use to help manage Alma-D collections:
    • the bib record should be suppressed
    • in the MDE, add suffix " - Alma management record" to the 245 $a
  • If the Collection is for the HOLLIS Staff record sets feature
    • do not suppress the bib
    • in the MDE, add suffix " - HOLLIS "Staff record sets" management record" to the 245 $a


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