Studio Orders

Owned by Mary Haegert
Last updated: Jan 10, 2024

The photography studio at Imaging Services fulfills requests for publishable quality images and accommodates a wide range of material types and sizes. Each image receives individual processing ensuring fidelity to the original. Oversize and fragile material that cannot be digitized on the reference scanners are also sent to the photography studio to be processed.

  1. Review the request.
  2. Page the item.
  3. If this a box from HD, then clone the item numbers or folders. 
  4. Change the circulation status. On the Process ribbon, click on the Route button. Scroll down to Photoduplication and select In Photoduplication – In House to change the status. (If you are scanning in a batch of requests, go to the home screen, click Process, scroll down to In Photoduplication, uncheck Prompt on Invalid Status, move the cursor to the empty field, and scan the barcodes.)
  5. Once you have the item in hand, check its condition. 
  6. If the condition requires attention before scanning, send the item to conservation.
  7. Count the item.
  8. Determine if metadata is needed.
  9. Follow these preliminary steps.
  10. Write the order. 
    1. Add high resolution if necessary. 
    2. Add color bar and target if requested.
    3. Add the volume discount if it applies.
    4. Add fold outs if they exist. 
    5. Add two page spreads if warranted.
    6. If Houghton paying for a portion of the order, follow the Fill Out Fund instructions.
    7. To determine which size flash drive is needed, check the Imaging Services Delivery Options.
  11. Use a template to create the email to the patron.
  12. To determine how long the order will take, see Imaging Services Delivery Times.
  13. Once the order is paid, print the order.
  14. If the material is to be deposited, bring it to the Digital Program Manager for metadata creation. Change circulation status to In Photduplication – Metadata.
  15. For material that is not deposited, place it on the truck to be delivered.
  16. Change circulation status to In Imaging Services.
  17. Deliver the new orders and pick up any completed ones. 
  18. Bring the material back to Houghton and process the returns. 
  19. Reshelve the items. 
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