Order Mapping Guide

Order Records
*Aleph* Order Field	*Alma* Order Field	Alma Analytics Field	Additional Information
Order Number 1	Purchase order line details Summary tab in the upper information pane: Order line
Order Number 2	Purchase Order Line Details, Summary tab, Additional Information: Additional PO line reference field
Order Number 3	Purchase order line details, Notes tab
Order Status	Purchase order line details, Notes tab e.g.: "order status TX in Aleph"
Order ISSN/ISBN	Purchase order line details, summary tab, PO line details: Identifier field
Open Date	N/A
Order Date	Purchase order line details Summary tab in the upper information pane, below the Status field: Sent date
ERM ID	N/A
Order Group	Purchase order line details, Notes tab e.g.: "Z68-ORDER-GROUP: an"
Material Format	Purchase order line details, Summary tab in the upper information pane: Order line type		is now part of the Purchase type (print, physical or electronic)
Status Date	Purchase order line details, Summary tab in the upper information pane: Status
Invoice Status	Purchase order line details, summary tab, PO line details: Invoice status
Arrival Status	N/A		Some order statuses infer arrival status: i.e. Waiting for invoice status means that a one time order has been received but not yet paid
Material Type	Material type in the Alma Purchase order line details, summary tab, PO line details indicates the Item material type		In terms of migration, the combination of Aleph order type and material type determines the Alma order type; the Alma order type dictates the item material type.
Sublibrary	Purchase order line details, summary tab, Ordered items: Library
Acquisition Method	Purchase order line details, summary tab, PO line details: Acquisition Method
Order Unit	Purchase order line details, Information area: PO line owner
Initiator ID	N/A
Initiator Name	N/A
Action	N/A
Approver ID	N/A
Library Note	Purchase order line details, Notes tab
Vendor Code/Name	Purchase order line details, summary tab, Vendor information: Material supplier
Vendor Reference	Purchase order line details, summary tab, PO line details: Vendor reference number
Vendor Note	Purchase Order Line Details, Summary tab, PO Line Details: Note to vendor
Vendor Contact	N/A		Contact info stored in Vendor record
Order Delivery Type	N/A		Vendor codes with suffix "-EDI" indicate EDI orders, all other orders are delivered via email
Letter Type	N/A
Delivery Type	N/A
Send Letter By	N/A
Rush	Purchase order line details, summary tab, PO line details: Rush
Claim Date	Purchase order line details, summary tab, Vendor information: Expected receipt after ordering (days), OR, Expected receipt date PLUS: Claiming grace period (days)
Max. Arrival Days	Purchase order line details, summary tab, Vendor information: Expected receipt after ordering (days), OR, Expected receipt date
Subscription Start	Only present for Continuous and Standing order Purchase types. Purchase order line details, summary tab, Renewal: Subscription from date
Subscription End	Only present for Continuous and Standing order Purchase types. Purchase order line details, summary tab, Renewal: Subscription to date
Budget Cycle	N/A
Renewal Date	Only present for Continuous and Standing order Purchase types. Purchase order line details, summary tab, Renewal: Renewal date
Number of Units	Purchase order line details, summary tab, Pricing: Quantity for Pricing
Unit Price	Purchase order line details, summary tab, Pricing: List price
Total Price	Purchase order line details, summary tab, Pricing: Net price
Quantity Note	N/A
Currency	Purchase order line details, summary tab, Pricing: List price (Currency options come from the Vendor record
List Price	Purchase order line details, summary tab, Pricing: List price
Terms Sign (+/-)	N/A: debit amounts are preceded by a negative symbol
Terms Percent	Purchase order line details, summary tab, Pricing: Discount (%)
Final Price	Purchase order line details, summary tab, Funding: Amount
Local Price	N/A
Price Note	N/A
Encumber Budget	Purchase order line details, summary tab, Funding: Fund name