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If yes, determine (with Jen, Pablo, team lead) if there are normalization needs, what are the available ways we can deposit into DRS
(NOTE: I think we might want to sketch out some different scenarios to help people determine what might work best)
. E.G. If you have word processing files and plan to create individual links from the finding aid, convert the files to PDF/As.If appropriate to your processing/access scenario, rename individual files with their the corresponding E# from the finding aid (file naming convention?)If appropriate, work with Jen to , and deposit files into the DRS, and link from finding aid. Consult with team lead, Cat Holbrook, and Paula Aloisio on these steps as needed.
If no, work with Jen to correctly label, restrict, and store files. Work on how to provide in-house access to come in 2016.
MODEL A: Born digital files are closely related to the paper files, and (due to their file uniformity and small number) can easily be transformed into PDF/As, deposited into the DRS, and linked out through the finding aid.
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These born digital files were all word processing documents, and Susan knew from the disk names and the collection materials that they were intimately related to the other records (primarily audiotapes) in the collection. She reviewed the files on R, and determined that each electronic transcript would be a separate "E folder" in the finding aid, listed after the audiotape of the interview. She (with help from Cat?) transformed the word processing files into PDF/A files, Cat deposited those files int he in the DRS, and links to each file were added into the E folders in the finding aid.
MODEL B: Born digital files from the Mary Bunting Institute Records
Bunting Institute records are almost all under some restricted access. Linking files directly from the finding aid is only available in a few series.
Cat located many disks during processing, some of these disks were unreadable on the first try, and some were identified (after a brief file review) as being not from the Bunting Institute.