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- Digital archivist Jen Weintraub is in charge of creating disk images/removing data from carriers. She should have completed this work by the time the collection is ready to be processed. Check in with her about where the working files are kept (on the R drive).
- Schedule a meeting with Jen and possibly Pablo Morales-Henry to assess the born digital files. They should be able to provide archivists with a list of files that were removed from carriers; and a list of carriers that could not be read. If carriers could not be read on the first try, archivists should assess (in collaboration with Jen and Pablo) whether or not we should pursue other options for reading those files.
- During your survey process, view (as best you can) the born digital files to be processed. Jen and Pablo can let you know which files can be viewed using Quickview at your own desk, and which files will need to be viewed using FTK Imager on a forensic workstation.
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- Determine what kinds of files these are. Are they closely related to the paper files? Are they transcripts, drafts, diary entries? Do they have an intrinsic arrangement? Do they have folder titles that make sense? If you believe these files are possibly exactly the same as paper records in the collection, is there value to keeping them in electronic format? Weigh the possibility of time-consuming matching against access and restriction issues. For example, if the born-digital file will be restricted for 50 years, it may be worth your time to check to see if it is in fact a duplicate, since keeping dark digital files may be complex.
- Decide which files to keep and which to discard. (NOTE: What happens to the discarded files? Susan would like clear instructions as to what to do with them, etc.)
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