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If yes, determine (with Jen, Pablo, team lead) if there are normalization needs, what are the available ways we can deposit into DRS. E.G. If you have word processing files and plan to create individual links from the finding aid, convert the files to PDF/As, rename individual files with the corresponding E# from the finding aid, and deposit files into the DRS, and link from finding aid. Consult with team lead, Cat Holbrook, and Paula Aloisio on these steps as needed. [Also information to come: how to normalize and provide access to non word processing files such as images etc.]
To create PDFs from documents created on obsolete word processing documents:
In Quickview, choose a file to look at. Then choose Print. You have to print it as a PDF and in Print Setup, when you choose PDF, make sure to go into Properties and then under Adobe PDF settings, look for Default Settings and then choose—PDF/A. ( It doesn’t matter if you use PDF/A-1b RGB or CMYK: those are only printing issues, I checked with the DRS documentation. I’d just choose RGB since it is first, but again, doesn’t matter.)
Then when you print it, the program will ask where you want to save it.
If no, work with Jen to correctly label, restrict, and store files. Work on how to provide in-house access to come in 2016.
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