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MODELS of arrangement and description
This is based on Susan Earle's July 2015 work with the Records of the HRPBA Oral History project, and on Cat Holbrook's work with the Mary Bunting Institute records in fall 2015. Every collection is, as we know, DIFFERENT (!) and workflows for different kinds of records and situations will vary. See below for how this workflow worked with different models of collections. Feel free to use these models to guide you, in consult with team lead and digital archivists.
MODEL A: Born digital files are closely related to the paper files, and (due to their file uniformity and small number) can easily be transformed into PDF/As, deposited into the DRS, and linked out through the finding aid.
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These born digital files were all word processing documents, and Susan knew from the disk names and the collection materials that they were intimately related to the other records (primarily audiotapes) in the collection. She reviewed the files on R, and determined that each electronic transcript would be a separate "E folder" in the finding aid, listed after the audiotape of the interview. She transformed the word processing files into PDF/A files, Cat deposited those files in the DRS, and links to each file were added into the E folders in the finding aid.
EXAMPLE: Elizabeth Moulton Papers, Series III.
MODEL B: Born digital files are closely related to the paper files and are described as such, but access considerations mean the material cannot be linked directly from the finding aid.
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EXAMPLE: Elizabeth Holtzman Papers, see end of Series II, subseries G.
MODEL C: Born digital files are the same type as other paper files, but are not as directly linked. They are grouped into folders by series and described in more general terms.
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