and who is responsible for each part of the process (current as of May July 2017)
1 A. Upon receipt of new collections, data carriers (disks, thumb drives, etc.) are accessioned and given Data #s, tracked in AV/DC Tracker, then physically transferred to Jen Weintraub (Anne, Johanna, Jen W.)
...
(documentation about how to work in FTK and what kinds of special cases/files to watch out for to come)
7. Archivists describe electronic files in finding aid - with help from digital archivists (if necessary) to calculate total size of files for extent. 8. Archivists using FTK can use bookmarks or color coding within "Case" to communicate with digital archivists which files will be grouped together in which E#. Archivists communicate access issues with digital archivist for each E# if necessary.
9. Digital archivists do "post-processing" work - creating PDF/As if necessary
108. Archivists describe electronic files in finding aid - with help from digital archivists (if necessary) to calculate total size of files for extent.
9. Archivists complete work on finding aid and follow normal process to ingest finding aid into ArchiveSpace. Once finding aid is posted; archivists communicate email Jen W. to let her know the finding aid is up. She will use the component id#s of each E# to digital archivist name files for use in DRS depositing. (You can find the component IDs by clicking "download CSV" at the top of the finding aid once it's online. An Excel spreadsheet will show component IDs for every <c> in the finding aid. Ask your team lead, Johanna, Paula, or Jen W. if you need help with this piece of the process.) If you are working with digital photos or A/V, discuss with Joanne how to mark and transfer files to her. AT THIS POINT archivists can consider their work with the born-digital material to be complete.
10. Digital archivists do "post-processing" work - creating PDF/As if necessary
11. Digital archivists deposit files into the DRS (Jen W., Joanne)
12. Digital archivist, archivist , and Paula Johanna work together to link deposited files to finding aid if that is possible (Jen W., PaulaJohanna)