In 2009 (after the completion of the pilot project to collect women’s blogs) we began collecting web sites created by individuals and organizations whose papers/records are at the library.
While completing the finding aid, the processor should include a file unit description of the web site, even if it has not yet been harvested.
Ideally, by the time the processor has completed the finding aid, a first harvest will have been successful and the web content will have been added to the Schlesinger Library Sites web archiving collection (SL Sites). The Digital Librarian/Archivist will supply Paula Aloisio with a url for the collection’s archived content, and Paula will create a URN and add the hot link(s) to the finding aid. If the harvested site is not available when the finding aid is complete, the finding aid will still be posted and the URN/link will be added by Paula later. The processor should, however, include all the information as if the web content were available.
The work flow will take this shape:
- Oftentimes the donor agreement will list the donor's web site for archiving. If a web site is not listed for archiving in the deed of gift or purchase agreement and the site is not mentioned in the correspondence file, the processor searches for a web site for the person or organization. If the processor finds a web site he or she will contact Kathy Jacob the curator about requesting permission to archive the site or will contact the donor directly for permission.
- If a web site is found and will be archived, the processor checks to see if the site is already being captured in Archive-It's Schlesinger Library Sites collection: https://archive-it.org/collections/8237.
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- In file unit descriptions, use “E” as the container followed by a file unit number. New practice (as of January 2019) is to provide more information in the <unittitle>. This will include specifying that it is an "archived web site" and adding the actual URL of the site.
EXAMPLE: E.1. Susan Brownmiller’s archived web site: http://www.susanbrownmiller.com, 2010-ongoing. [hot link added by Paula]
- If there are multiple web sites that are these should be grouped under one E#. This means that the sites will be searchable as a group in Archive-It. In this case, the URLs should be listed within a scope and content tag for the folder entry. If you want to list your sites separately in the finding aid inventory, such as in different series, discuss first with Laura or Paula.
GROUP EXAMPLE: E.1. Deanna Booher's archived web sites as Queen Kong and Queen Adrena, 2018-ongoing. [hot link added by Paula]
Scope and Content note: GLAMAZON QUEEN KONG (http://goddessqueenkong.blogspot.com/); Queen Adrena (http://queenadrena.com/); Queen Adrena (http://queenadrena.net/); Matilda the Hun from GLOW; Queen Kong (http://queenkong.com/).
- In file unit descriptions, use “E” as the container followed by a file unit number. New practice (as of January 2019) is to provide more information in the <unittitle>. This will include specifying that it is an "archived web site" and adding the actual URL of the site.
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- In the added entries include the <genreform>Web archives</genreform>. In the MARC record, include 655 _7 Web archives $$2 aat
- *Please note: we are no longer adding “electronic records” in the quantity or in the added entries when there are archived web sites. If other born digital material is present, use electronic records.
- *Please note: we are no longer adding “electronic records” in the quantity or in the added entries when there are archived web sites. If other born digital material is present, use electronic records.
- In the added entries include the <genreform>Web archives</genreform>. In the MARC record, include 655 _7 Web archives $$2 aat
- The collection, series, and subseries dates should exclude the web site date(s), which should only appear in the item description (e.g., E.1. Web site, 2010-ongoing)
Note about processing addenda: We include links to archived web sites in the finding aid and HOLLIS record for both the original collection and any addenda.
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