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- Oftentimes the donor agreement will list the donor's web site for archiving. If a web site is not listed for archiving in the deed of gift or purchase agreement and the site is not mentioned in the correspondence file, the processor searches for a web site for the person or organization. If the processor finds a web site he or she will contact the curator about requesting permission to archive the site or will contact the donor directly for permission.
- If a web site is found and will be archived, the processor checks to see if the site is already being captured in Archive-It's Schlesinger Library Sites collection by searching at the collection level. You can use this direct link: https://archive-it.org/collections/8237. Searching at a higher level will make it more difficult to find your web site. See below for more information on how to navigate Archive-it. An additional clue that there is at least one web site being captured is that there may be NET holding attached to your HOLLIS record indicating an archived web site.
- If the web site isn't in Archive-It, the processor sends the web site URL to Laura Peimer to begin harvesting of the site. At this point, the processor should be able to tell Laura whether the site needs a one-time capture or if it should be harvested annually or bi-annually. The schedule default is annual but if the organization doesn’t exist anymore or if the individual has died, we might want to schedule a one-time capture. Alternatively, if the site is very active, we can capture it bi-annually. The processor should also indicate if there's anything particularly important on the site that we should ensure the Archive-It crawler captures (e.g. video clips, certain images, etc.).
In 2018 a pilot project was successfully completed linking digitized video content from the archived web site of the Women's Encampment to matching Vt-# entries in the Women's Encampment collection’s finding aid: https://hollisarchives.lib.harvard.edu/repositories/8/resources/8359
By matching already digitized content from an archived web site to the finding aid -- where we have the corresponding analog content listed-- we are able to provide historical footage more readily and without the additional cost of reformatting on our end. When surveying, processors should consider identifying any possible 1-to-1 matches between digitized audiovisual content on the organization's or individual's archived web site with any physical original tapes in the collection.
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