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- Oftentimes the donor agreement will list the donor's web site for archiving. If a web site is not listed for archiving in the deed of gift or purchase agreement and the site is not mentioned in the correspondence file, the processor searches for a web site for the person or organization. If the processor finds a web site he or she will contact the curator about requesting permission to archive the site or will contact the donor directly for permission.
- If a web site is found and will be archived, the processor checks to see if the site is already being captured in Archive-It's Schlesinger Library Sites collection by searching for the web site's URL at the collection level. You can use this direct link: https://archive-it.org/collections/8237. Searching at a higher level in Archive-It will make it more difficult to find your web site. Searching by URL isn't always foolproof, though. See below for more information on how to navigate and search Archive-itIt. An additional clue that there is at least one web site being captured is that there may be NET holding attached to your HOLLIS record indicating an archived web site.
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If you have a web site in your finding aid, please mention it to Paula when you give her the XML document for review. She will need to create a "NET holdings" for the bib record. Processors shouldn't worry about this, but should let her know so she can plan to make the necessary record.
About Archive-itIt
The library uses the outside service Archive-itIt to harvest and provide access to archived web sites. We have multiple collections in Archive-itIt, including collections for the #metoo project, the Long 19th Amendment, and Capturing Women's Voices (our original pilot project to capture blogs). Web sites attached to manuscripts collections are collected as part of Schlesinger Library Sites. As mentioned above, be sure to check to see if a web site you want to harvest for your collection is part of this specific collection. In the public display of Archive-It, you can search at the specific collection level by selecting the collection first.
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Click on the name of the collection. The page below is where you should enter your search. Searching in Archive-it It can sometimes be confusing, The best search term to use in the search box is the URL of the web site (i.e., http://annpmeredith.com/). However, this is not foolproof as it is possible that the URL changed at some point and we aren't capturing the current URL. If you don't find your site, you may want to try using some of the filters on the left side of the page for groups or creators. Or, you can use the title sort function just under the search box at the top of the list, but be aware that the title is listed in alphabetical order by the first word (hence Ann Meredith shows up first). If you are unsuccessful in your search, you can let Laura know when you request the site be harvested; she will double check the production side of Archive-it before she adds the site for harvesting.
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As mentioned in the workflow above, there are several benefits to using the groups feature in Archive-itIt. Ideally, you would list the group one time in your finding aid under one E number. However, if it seems like the group feature will not work for the arrangement you have in your finding aid, please check with Laura and Paula to discuss options.
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