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- Oftentimes the donor agreement will list the donor's web site for archiving. If so, the site may already be scheduled for archiving. If a web site is not listed for archiving in the deed of gift or purchase agreement and the site is not mentioned in the correspondence file, the processor searches for a web site or web sites for the person or organization. If the processor finds a web site he or she will contact the curator about requesting permission to archive the site or will contact the donor directly for permission.
If a web site is found and will be archived, the
- The processor checks to see if the web site is already being captured in Archive-It's Schlesinger Library Sites collection by searching for the web site's URL URL at the collection level. The collection is: Schlesinger Library Sites. You can use this direct link: https://archive-it.org/collections/8237. Searching at a higher level in Archive-It will make it more difficult to find your web site since it searches all our collection (Schlesinger Library Sites; #Metoo; Capturing Women's Voices, etc.). Searching by URL isn't always foolproof, though. See "About Archive-It" section below for more information on how to navigate and search Archive-It. An additional clue that there is at least one web site already being captured is that there may be NET holding attached to your HOLLIS record indicating an archived web site.
- If the processor finds a web site isn't in Archive-Itsite created by the individual or organization that is not currently being archived by Schlesinger they will appraise the site for archiving. Appraisal includes assessing the content of the site. Is it worth collecting? Is it currently being maintained by the creator? Is there specific content that you think we should definitely collect, such as embedded video or PDFs of newsletters.
- If the processor determines that a site or sites are indeed worth archiving they should contact the curator about requesting permission to archive the site or they can contact the donor directly for permission.
- When the new site is ready to be archived, the processor sends the web site URL to Laura Peimer to begin harvesting of the site. At this point, the processor should be able to tell Laura whether the site needs a one-time capture or if it should be harvested annually or bi-annually. The schedule default is annual but if the organization doesn’t exist anymore or , if the individual has died, or if it's a site that is not actively being updated, we might want to schedule a one-time capture. Alternatively, if the site is very active, we can capture it bi-annually. The processor should also indicate if there's anything particularly important on the site that we should ensure the Archive-It crawler captures (e.g. video clipsBecause archiving web sites through Archive-It is not always straightforward, especially regarding multi-media content, it is helpful to tell Laura if there is certain content to focus on capturing, such as video, certain images, etc.).
- In 2018 a pilot project was successfully completed linking digitized video content from the archived web site of the Women's Encampment to matching Vt-# entries in the Women's Encampment collection’s finding aid: https://hollisarchives.lib.harvard.edu/repositories/8/resources/8359
By matching already digitized content from an archived web site to the finding aid -- where we have the corresponding analog content listed-- we are able to provide historical footage more readily and without the additional cost of reformatting on our end. When surveying, processors should consider identifying any possible 1-to-1 matches between digitized audiovisual content on the organization's or individual's archived web site with any physical original tapes in the collection.
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