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Workflow for Archived Web sites:
The work flow will take this shape:
- Oftentimes the donor agreement will list the donor's web site for archiving. If so, the site may already be scheduled for archiving. If a web site is not listed for archiving in the deed of gift or purchase agreement and the site is not mentioned in the correspondence file, the processor searches for a web site or web sites for the person or organization.
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- If the processor finds a web site created by the individual or organization that is not currently being archived by Schlesinger they will appraise the site for archiving. Appraisal includes assessing the content of the site. Is it worth collecting? Is it currently being maintained by the creator? Is there specific content that you think we should definitely make sure to archive, such as embedded video or PDFs of newsletters. If ? If the processor determines that a site or sites are indeed worth archiving they should contact the curator about requesting permission to archive the site or they can contact the donor directly for permission.
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- In 2018 a pilot project was successfully completed linking digitized video content from the archived web site of the Women's Encampment to matching Vt-# entries in the Women's Encampment collection’s finding aid: https://hollisarchives.lib.harvard.edu/repositories/8/resources/8359 By matching already digitized content from an archived web site to the finding aid -- where we have the corresponding analog content listed-- we are able to provide historical footage more readily and without the additional cost of reformatting on our end. When surveying, processors should consider identifying any possible 1-to-1 matches between digitized audiovisual content on the organization's or individual's archived web site with any physical original tapes in the collection.
Finding aid:
- If a web site exists and is being archived, the processor will add the following to the finding aid (see Sonia Fuentes for example: http://nrs.harvard.edu/urn-3:RAD.SCHL:sch01256):
- In the Extent tag include "# archived web site(s)"
- EXAMPLE: 12.93 linear feet ((31 file boxes) plus 2 folio+ folders, 10 photograph folders, 3 audiotapes, 4 videotapes, 1 archived web site
- In the Scope and Content: “XX’s web site is being captured periodically as part of Schlesinger Library’s web archiving program."
EXAMPLE: Also included is Griffin's web site, which is being captured periodically as part of Schlesinger Library's web archiving program.
See Papers of Susan Griffin finding aid.
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