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Disks and drives may contain audiovisual/photographic or data files. Data files are managed by Amy Benson, Digital Librarian/Archivist; audiovisual/photographic files are managed by Joanne Donovan, Audiovisual/Photograph Archivist. For information on electronic audio/photo files, see Appendix Usections on Audiotapes and Photographs.
Ideally, electronic data are identified by Anne at the time of accessioning. Once identified, data files are noted in the accession record and are transferred to the Digital Librarian/Archivist who assigns a Data-# (similar to T- and Vt-#s) and creates a “Creator” Record in AV/DC Tracker as well as item records as necessary. In most cases, there will already be a Creator Record in AV/DC Tracker (and often Item Records, too) when it comes time to process the collection. Location of the physical carriers is noted in AV/DC Tracker.
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As of FEBRUARY 2012, processors (and the Digital Librarian/Archivist ) will focus their efforts on providing as much information about electronic data files as possible from the exterior of the carriers and the context of where they were located within the collection. Attempts at reading and processing electronic files are currently on hold and may not begin until July 2013. Harvard’s new version of the DRS, which will accept more kinds of electronic data files, is supposed to be available to us by that timestill being developed.
Entering Data carriers in AV/DC Tracker
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