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PD.61f-PD.65f. Anna Pruitt's photo album (dismantled; 548 photographs), 1890-1933, n.d.: group portraits of theological faculty and students at Hwanghsien, CJM School, members of the Tallmadge Church at the centennial; portraits of missionary friends and their families, extended Seward and Pruitt family members; Robert, Mac and their families; scenes of Chefoo, Tengchow, Hwanghsien, Ojai, Calif., Tallmadge, Ohio; Chinese weddings, funerals, etc.
PD.66. Loose items from Anna Pruitt's photo album, #PD.61f-PD.65f; includes list by processor of captions and identification of people and places where possible
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When photographs are found in albums with magnetic or adhesive pages, photocopy consult with Amanda. Depending on the album pages to preserve captioning and/or original order or transcribe captions onto the back of the photograph in square brackets [ ]. Carefully remove photographs if possible, numbering them in sequence and place them into photograph folders. If the backs of the photographs are sticky, interleave alkaline buffered paper or polyester film. Consult with the photo catalogerand its importance, these may either be scanned, or left as is.
When creating folder headings, include photographs in the description for that file unit among the various genres included in the scrapbook:
2.24v. Scrapbook re: China, 1884-1889; includes wedding announcements for Cicero Washington Pruitt and Dudley M. Pruitt; obituaries; PHOTOGRAPHS (83) of Pruitts, their house in China, Reverends Lindberg and Virgren, Chao Deh San, et al. CLOSED. USE PHOTOCOPY (#2.25). Original scrapbook FILED IN BOX 68.
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Often, photo albums, like scrapbooks, contain non-photographic materials such as papers, notes, dried flowers, pins, etc. If items are solidly adhered to the album, do not number them, but leave them in place.
If items are a loose, mark the page or the number of the photograph the item accompanies; either enclose it in acid-free paper or mylar and leave it in place, or mark it and put it into a separate folder called "Loose items from PD.#." Discuss the appropriate course of action with the Senior Archivist.
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Number duplicates within an album the same as the original photograph, adding "dup," after the number (e.g., -2 dup).
If a photograph is a duplicate from another folder or album, assign it a different number in its current location. Note the image(s) it duplicates (see “same as” section above) either on the back of a loose photograph or on a slip of paper in the front of one or both albums.
If many types of duplicates exist in one album, write out all the duplicate information and put it at the front of the album.
If a loose photograph from an album is a duplicate from elsewhere in the album or collection, number it as a "dup" and give it to the photograph cataloger to use as a reference copy print.