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When starting a new collection, the processor should search AV/DC Tracker and WAX Tracker to identify all known born digital material. A physical survey of the collection may turn up carriers that have not been logged into AV/DC tracker; additional carriers may also be discovered when more detailed processing is underway.
Currently (as of October 2013), processors (and the Digital Librarian/Archivist ) will continue to focus their efforts on providing as much information about electronic data files as possible from the exterior of the carriers and the context of where they were located within the collection. Attempts at reading and processing electronic files are currently on hold while the Born Digital Team evaluates tools and designs a workflow. Harvard’s new version of the DRS, which will accept more kinds of electronic data files, should be available for use in Fall 2103.
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If you come across new carriers in your survey or during processing, you will need to enter information about them into AV/DC Tracker yourself. Please follow the data entry procedures outlined in the separate document “Entering data into AV/DC Tracker” and feel free to ask your team leader for help should you have any questions. Once you have entered information about the carriers, please identify each with its “Data#_carrier number” [write the number gently on the carrier using a permanent felt tipped marker - Sharpie is OK]. Then place carrier(s) in appropriately-sized (e.g., and contact the Digital Librarian/Archivist to determine where it should be physically storedaccordion folder, half file box, etc.) housing labeled with MC#, collection name, data number, # of items, and format (on a secure label) and transfer to Amy Benson (let her know they have been entered into AV/DC tracker).
Should you find any electronic data carriers within a folder or anywhere else in your collection, please remove it, after completing a Digital Media Item Removal Sheet.
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