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Additional notes concerning long-form cataloging
- In some cases it might become necessary to designate what information is inserted by the cataloger and what is on the piece itself. In this case be uniform throughout the finding aid and use square brackets [ ]. At one time it was standard to bracket all information that was supplied and not actually ON the piece, but that is no longer the standard.
- Geographic place names historically did not include the state or country if it was quite obvious what was being mentioned. For instance Rome, or London, or Paris would be sufficient, but Lincoln would need to be expanded to Lincoln, Nebraska.
- If multiple authors are involved, this can be indicated in 2 variant ways:
- Smith, John, 1834-1900, Mary Jones, 1845-1901, and Tom Long.
- Smith, John, 1834-1900, et al.
- [In note:] Also by Mary Jones and Tom Long.
- If multiple accession numbers are being cataloged together, record the accession number of each item in the note with each item.
- The single item cataloging manual might give assistance as to what description is important to highlight.
- Some manuscripts might have multiple formats within one item; format description as follows (the word “and” is not necessary:
- Smith, John. Little horses : typescript, autograph manuscript, photocopy; Amherst, Massachusetts, 1945. 2 folders.