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- Correspondent: name of person [ or corporate name ] who is writing the letter, also known as the author. If you don’t know the name, use “Unidentified correspondent.” Use <persname>
- Format: of the letter and whether it is signed or not. Use <genreform> only for “odd” formats such as “telegram.” Other format examples are: typescript, typescript carbon, form letter, printout, photostat, etc …
- Recipient: name of person [ or corporate name ] receiving the letter. If you don’t know the name, use “unidentified recipient.”
- Geographic location: the place name origin where the letter was written; if the place is not known, use “no place.” Use <geogname> Sometimes this can be “aboard ship” ship” or “aboard train en route to …..”
- Date: year, month, and day letter was written (NOT the postmark, date on envelope, though postmark can be used if there is no date on letter itself) Year is inserted within <unitdate>; month and day outside tags.
- Additional information: if there is an envelope, note that here. Also note any enclosures with letter or other information to be highlighted. Use <note> with separate <p>s for each information type.
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