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CMI Processing
Creating a new lot
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Many items that come to Houghton are fragile or in need of some kind of enclosure. CMI boxes provide a robust and versatile enclosure. Items that require a CMI case need to be measured, have the case ordered, and have the case delivered and assembled before they enter the end-processing workflow.
Creating a new lot
- On a regular basis, monitor the CMI Measuring area. Send CMI orders on a consistent basis to avoid any backlogs.
- Open the CMI OrderBuilder program. Create a new boxing order and save in month-year-day-initials order (ex. 2014-06-31-AH). When prompted, start the item count at 1 (which should be the default setting)
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- Make sure each item has an Aeon slip. If no slip is found, create a new slip. Make sure to include the HOLLIS ID, title, volume information, and call number. Change the transaction status to “In Conservation—Boxing”Technical Services - End Processing”
To remember when measuring
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5. Continue until the lot is complete. After you have completed the last item, click on “Exit” in the CMI OrderBuilder. Each lot is saved in the C Drive, under C-DRIVE (C:)\Program Files\CMI. Find the completed file, and email it to the Administrative Assistant to the Librarianaddress provided at http://www.archivalboxes.com.
6. Return the completed lot to the sub-basement. On the shelf, use flags to indicate where the lot starts and finishes, for easy retrieval.
"CMI Pending" area. Identify multiple lots with flags if necessary.
Completed box orders
- When boxes arrive, locate the correct lot in the sub-basement and bring it upstairs to the mezzanineUse the Aeon slip of each item to change the transaction status from “In Conservation – Boxing” to “In Technical Services – End Processing.” Make sure that all items on the truck are part of the lot (new items are often interfiled into lots on the shelf when there is space. Return any non-lot items to the sub-basement)
- Open up the box orders. Starting with number 1, fold the boxes along the scored lines to create the CMI case. When the box is constructed, place the item inside and make sure that it fits securely and closes easily. Keep the routing and Aeon slip with the item and case, and save the envelope for use in the future. Discard envelopes that are torn or dirty.
- Continue until all boxes are assembled. Save any packing paper in the mezzanine storage closet, and recycle the shipping boxes.
- If an invoice is included, send this to the Administrative Assistant for the Technical Services Librarian.
- Place items on the “Incoming” shelves in End-Processing.
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