Under construction...
CMI Processing
Creating a new lot
- In the sub-basement, several rows (as well as carts) are used to house items waiting for CMI enclosures. The current practice is to pull items off the shelves instead of carts, as the items on the shelves have been “waiting” the longest.
- Fill up a cart with items (roughly two shelves). It is important to remember that all items taken from the CMI waiting area need to be returned the same day. Consider time constraints when creating a new lot.
- Bring the lot to the designated measuring area.
- Open the CMI OrderBuilder program. Create a new boxing order and save in month-year-day-initials order (ex. 2014-06-31-AH). When prompted, start the item count at 1 (which should be the default setting)
Before measuring
- Make sure each item has an Aeon slip. If no slip is found, create a new slip. Make sure to include the HOLLIS ID, title, volume information, and call number. Change the transaction status to “In Conservation—Boxing”
To remember when measuring
- Items less than 1.3 cm thick should be placed in a prefab container, not a CMI (landscape items are an exception)
Measuring
1. Remove the item from the temporary envelope, and place the item in the phase box measurer. Remove any paperwork from the item, and keep it with the temporary envelope.
2. Using the phase box measurer, measure the height, width, and depth of each item in mm, and enter these measurements into the new CMI OrderBuilder order.
Remember to check each order for the following:
- -Anything less than 25 mm thick should be in a four-flap enclosure
- -Anything greater than 25 mm thick should be in a clamshell-style enclosure
- -Anything over 1,000 mm total (h + w + d) will need a two-piece box
- -E-flute is the default board type. If the default is changed, it will remain until manually changed back
- -Books thicker than 25 mm and larger than quarto size should have the board type changed to 56 pt. Items that seem particularly heavy should also have the 56 pt. board type, no matter what the size.
3. When the three measurements are made, select “Create New Box.” After doing this twice, the program will let you know that pressing “Enter” will create a new box.
4. On the temporary envelope, write the boxing order number, followed by a slash and the book number (for example, for the first book you measure, write “2014-06-31-AH/1”). This is used to match up items to boxes after the boxes are constructed. Always write this information BEFORE returning the item to the envelope.
5. Continue until the lot is complete. After you have completed the last item, click on “Exit” in the CMI OrderBuilder. Each lot is saved in the C Drive, under C-DRIVE (C:)\Program Files\CMI. Find the completed file, and email it to the Administrative Assistant to the Librarian.
6. Return the completed lot to the sub-basement. On the shelf, use flags to indicate where the lot starts and finishes, for easy retrieval.
Completed box orders
- When boxes arrive, locate the correct lot in the sub-basement and bring it upstairs to the mezzanine
- Use the Aeon slip of each item to change the transaction status from “In Conservation – Boxing” to “In Technical Services – End Processing.” Make sure that all items on the truck are part of the lot (new items are often interfiled into lots on the shelf when there is space. Return any non-lot items to the sub-basement)
- Open up the box orders. Starting with number 1, fold the boxes along the scored lines to create the CMI case. When the box is constructed, place the item inside and make sure that it fits securely and closes easily. Keep the routing and Aeon slip with the item and case, and save the envelope for use in the future. Discard envelopes that are torn or dirty.
- Continue until all boxes are assembled. Save any packing paper in the mezzanine storage closet, and recycle the shipping boxes.
- If an invoice is included, send this to the Administrative Assistant for the Librarian.
- Place items on the “Incoming” shelves in End-Processing.