Scanning Key Content Guidelines,Workflow, and Supporting Documents

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Scanning Guidelines

General Guidelines:

• Capture items at a resolution of at least 300dpi in a tif file format

• Items with no copyright concerns should be saved in one folder named "No copyright concerns" (either on the computer or on a flash drive), which will be deposited by Imaging Services at full resolution using one billing code

• Items that are still in copyright or have an unclear copyright status should be saved in a separate folder named "Copyright concerns" (either on the computer or on a flash drive) and will be deposited by Imaging Services at a reduced resolution of 72dpi using a different billing code

• Once 500 images (or fewer) are captured, the two folders are to be hand-delivered on a single flash drive to the Head of Technical Services, who will deliver it to Imaging Services

Naming:

Creation of file name should be constructed with SKC template codes using this general example- holdings no_sequence of images_template code   

 For example:

• Book-   091256783_01_cov1.tif

• Serial cover with year- 004951966_01_srl_1975.tif

• Serial cover with year and month- 019378657_01_srl_1975_June.tif

• Serial cover with year and month day-  019378657_03_srl_1975_June_10.tif

• Serial cover with date volume and number- 01937657_04_srl_1975_x_x_1_1.tif

• Serial cover with date and number- 019387780_01_srl_1975_x_x_x_1.tif

• Serial cover with number- 019414556_01_srl_x_x_x_x_1.tif

For serials,do not put the words vol. or no. in the file name, the macro will do this later.  The x is a placeholder that in conjunction with a specific macro will create the appropriate columns in the spreadsheet when we link the images. File names cannot have periods, commas, or spaces. 

NEW scanning Workflow (Post-Deposit) using only one macro

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