Many books have material added that is not inherent to the original publication. The two most prevalent categories are manuscript annotations and inserted ephemera. Houghton has developed a variety of routine local strategies for addressing such classes of material.
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Printed items often contain manuscript markings. Routinely, these are noted in the 561 or 562 of the holdings record and, if applicable, the name of the former owner or annotator is traced in the bibliographic record in an added entry, with the appropriate relationship designator(s). (See RDA Appendix I, the RBMS list of relationship designators, and MARC guidelines and terms for vocabulary and usage.) However, on occasion, an item will often be found to contain significant manuscript additions or insertions. Treat these as noted below.
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- Describe the annotations in a 562 note (or in a 561 note if related to provenance).
- Add the appropriate 655 fields, coded |5, to the bibliographic record:
e.g. 655 _7 |a Annotations (Provenance) |2 rbprov |5 hou
655 _4 |a Manuscripts in books. |5 hou [if extensive]
655 _7 |a Authors' copies (Provenance) |2 rbprov |5 hou [if extensively marked up by the author] - If the item is annotated by an identifiable person (in which case, the note goes in the 561), add to the bibliographic record a 700 for the person with an appropriate subfield e (typically |e annotator or |e inscriber) and subfield 5 hou; more than one relationship designator may be used if a person fills more than one function , (e.g. |e former owner, |e annotator).
- If considered important enough due to fragility or other handling concerns, consult with the appropriate curator to see if restricted access is desirable. If so, create a 506 note in the holdings record according to Houghton's Restrictions Policy and make sure that the routing slip is annotated so that the end - processors know to add this note the restriction below the call number on the tab or spine label.
Manuscripts tipped or bound in:
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