Many books have material added that is not inherent to the original publication. The two most prevalent categories are manuscript annotations and inserted ephemera. Houghton has developed a variety of routine local strategies for addressing such classes of material.
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Printed items often contain manuscript markings. Routinely, these are noted in the 561 or 562 of the holdings record and, if applicable, the name of the former owner or annotator is traced in the bibliographic record in an added entry, with the appropriate relationship designator(s). (See RDA Appendix I, the RBMS list of relationship designators, and MARC guidelines and terms for vocabulary and usage.) However, on occasion, an item will often be found to contain significant manuscript additions or insertions. Treat these as noted below.
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Historical note: Earlier practice was to add notes of this nature to the 852 subfield z; the 562 is now standard at Houghton, owing to better searching and display. When editing legacy records, move notes to the 562 for purposes of improved discovery.
Loose printed material:
All other material – such as dealer's descriptions, bibliographical notes, calling cards, anonymous scraps of notes, bookmarks, prospectuses, unrelated printed ephemera – may be put in the Houghton Bibliographic File or the Printing and Graphic Arts Department Curatorial File with an 562 note to this effect. Optionally, if deemed not useful it can be discarded. Do not send these to the Manuscripts Section.
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