Many books have material added that is not inherent to the original publication. The two most prevalent categories are manuscript annotations and inserted ephemera. Houghton has developed a variety of routine local strategies for addressing such classes of material.
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Printed items often contain manuscript markings. Routinely, these are noted in the 561 or 562 of the holdings record and, if applicable, the name of the former owner or annotator is traced in the bibliographic record in an added entry, with the appropriate relationship designator(s). (See RDA Appendix I, the RBMS list of relationship designators, and MARC guidelines and terms for vocabulary and usage.) However, on occasion, an item will often be found to contain significant manuscript additions or insertions. Treat these as noted below.
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All other material – such as dealer's descriptions, bibliographical notes, calling cards, anonymous scraps of notes, bookmarks, prospectuses, unrelated printed ephemera – may be put in the Houghton Bibliographic File (or the Printing and Graphic Arts Department Curatorial File, if appropriate) with an a 562 note to this effect. Optionally, if deemed not useful consult with appropriate curator to see if it can be discarded. Do not send these to the Manuscripts Section.
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562 $$a Publisher's prospectus inserted; removed to Bibliographic File. $$5 hou562 $$a Dealer's description inserted; removed to P&GA Department's Curatorial File. $$5 hou
Historical note: Houghton no longer keeps physical dealer descriptions in the bibliographic file. Dealer descriptions can be discarded once the materials have been cataloged and the information has been transferred to the bibliographic and/or holdings records.
Retaining loose material (manuscript and printed) with books:
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