Page Comparison

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Harvard Library publishes two serials, 4 copies of which Houghton is responsible for archiving at HD.  The Bibliographic Assistant will retain all archival copies until a volume is complete.  Each volume will then be housed in a box and sent to HD as part of the Publications Archive. 

• Harvard Review
   -  2 issues per year
   -  4 copies of an issue to the Houghton Publications Archive at HD, 1 copy to Houghton stacks, any additional copies give to the Technical Service Librarian.

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Examples and Instructions for accessioning Houghton Reading Room and HD serials:

The Library

• Go to Hollis Classic.  Locate the journal by performing a title browse under the Journal tab.  Copy the Hollis number and pull it up in Aleph Cataloging Module.
• Go to the HOU RR holdings first; update holdings to reflect new arrivals.  Create new item records by duplicating from the earlier issues.  Make sure 'Issue' is selected, the order link is present, and the four serial levels are filled in appropriately.
• Create routing slip for the new item. 
  Example: RR
                 Z671 .L69 Ser. 7: v.13:2 (June 2012)   (if the call number is too long for the form, write in the rest by hand)
                 no accession number/date filled in
                 000133204
                 Check-mark Spine label; leave Plate and Ownership label blank.
                 Under additional Instructions:  Spine label and barcode only.  Please return to Bibliographic Assistant after pasting and counting.

Harvard Review

• Go to Hollis Classic. Locate the journal by performing a title browse under the Journal tab.  Copy the Hollis number and pull it up in Aleph Cataloging Module.
• Open the HOU GEN holdings first.  Update holdings to reflect the new copy for Houghton stacks.  Create a new item record by duplicating the previous issue and editing the description.
• Create routing slip.  If you have a run, create only one slip.
  Example:  no prefix
                 AC9.H2618.992h2  no. 40[-41]^(2011)   (if call number is too long to type, write in the rest by hand)
                 no accession number/date filled in
                 002605196
                 Check-mark Spine label; leave Plate and Ownership label blank.
                 Under additional Instructions:  Spine label and barcode only.  Please return to Bibliographic Assistant after pasting and counting.
• Open the HOU HD holdings and update to reflect the new items.  This record should remain suppressed so the public will not be able to request archived copies.
• Copies are sent to HD in CMI boxes. Each CMI box should contain the issues of one year, therefore there will be 8 items in each box.
• Create an item record for CMI box.  Include the number range and year in the description.  Be sure item record is marked "88" (Suppressed).
• Create a routing slip for the box and give items to End-Processing.
  Example:

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• After pulling up the Bib record in Aleph Cataloging ModuleAlma, start with the Houghton Reading Room holdings record.  Its designation is HOU RRF because of the previous folio size.
• Add $$j if the year is incomplete, to indicate the season.  Drop the $$j as soon as the year is complete.
• Create a routing slip and give to end-processing.
  Example: RR
                 f Z881.H3403 v.23:1/2 (Spring/Summer^2011)   (if call number is too long to type, write in the rest by hand)
                 no accession number/date filled in
                 000132710
                 Check-mark Spine label, leave Plate and Ownership label blank.
                 Additional Instructions:  Spine label and barcode only.  Shelve in Houghton Reading Room.
• Copies for the Publications Archive are sent to HD in paige boxes.  There are 5 holdings records for HOU HD, some of which are closed.  The active holdings record for all new issues is HOU HD Z881.H3403.  Only use HOU HD AC9.H2618H.B947h if you are filling gaps in the holdings for the original series.  Only use HOU HD AC9.H2618H.B990h if you are filling gaps in the holdings for the new series.  Use HOU HD Z881.H3403 for issues dated 2010 or later.  (The journal was recently re-classed to Library of Congress classification).
• Retain copies in one location until the year is complete.  There are 3 issues per year, but occasionally two of them are combined in one volume. 
• Create an item record for the paige box.  Include volumes and year range in the description.  Be sure item record is marked "88" (Suppressed).
• Create a routing slip for the box, with the following instructions:

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