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- If the microfilm is at HD, follow the instructions for step one to find the Houghton microfilm number and the HD microfilm number.
- Send an email to Imaging Services with the Call Number, HOLLIS number and microfilm numbers and ask them to pull the microfilm(s) for you.
- When you receive the microfilm, ask the Lab to do a frame count. You will need this to write the invoice.
- To write the order determine which product is needed:
a. $0.28 per image grayscale
b. $0.15 per image bitonal
(Mostly everything at Houghton will require grayscale. Bitonal is only useful for plain printed text with no illustrations.) - Select IS: High Vol: Microfilm Scanning. Tab to the text field and select the correct subproduct: Microfilm: Full Reel Scanning: 16mm- bitonal or Microfilm: Full Reel Scanning: 35mm- graycsale. Tab again to adjust the quantity and fill in the number of frames (The minimum for microfilm digitization is $150. If the frames do not add up to $150, you must enter $150 in this field.) Tab to the end to finish.
- Add the deposit information: go to IS: Automation: DRS. Tab over to next field and select Deposit to Digital Repository Service. Tab to the end to complete.
- Since this all microfilms are multi-page objects, add customized Structural Metadata by going to IS: Production Support: Struct and selecting Customized Structural Metadata in the next drop down box. Tab to the end of the line to complete.
- Add delivery charges by selecting the PS ShippingHandling: Online product in first drop down. Then tab to second drop down and Catalog Link. Tab to finish.
- When invoice is complete, click Generate Invoice. Status will change to Order Quote Issued.
- Add any additional notes in Staff Note field.Change site to HOUPRES.
- Navigate to email tab. Select HOU – Item Invoice and send email notification to patron.
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