The following instructions are for acquisitions staff and primarily pertain to printed flat files being sent to rare book catalogers. Changes in procedure over time have also been noted below.
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Printing and Graphic Arts flat files (such as those cataloged TypDr) are stored in custom-made boxes, of different dimensions than the following folders. Historically the curator would provide the necessary folder already cut to size when delivering the item to Acquisitions for processing. For more information about P&GA flat file sizes see Sz, Sz2, Sz3, and Sz4 under Typ Classification - Obsolete (reference page only).
As of 2018, Harvard Theatre Collection broadsides and flat files are treated handled by the Manuscript Section and should be routed to MS Accessioning. See Harvard Theatre Collection ephemera procedures.
Folder Sizes
- 10" x 13" (25 x 33 cm.) – for items given a regular Houghton Library accession number.
Used for material classed according to the Houghton Main Author scheme, AB-ZB.
For the main Houghton author class, the b to indicate broadsides is applied internally, to the second digit of the first part of the call number (therefore AB85 replaces AC85). See also the Rare Book Section wiki for Houghton Main Author Class and Broadsides.
Applicable Alma codes: HOU GEN
- 11" x 15" (28 x 38 cm.) – previously used for items given a P&GA or Theatre Collection accession number.
Used for Typ classed material and TS or otherwise classed Theatre material. The call number will have a prefix “b” to indicate it is a small broadside. See Hollis no. 013616355 for an example.
Applicable Alma codes: HOU B ; HOU LCB ; THE B ; THE TLCB
- 14" x 18" (36 x 46 cm) - Do not use these folders for HOU Broadsides
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