This project improves HOLLIS records for users by adding content from recordings (supplied by WPR staff) to OCLC records, and then using copy/merge in Alma to import this data.
When processing these records, there is a curatorial desire for a common user experience with the records. To that end, some conventions are observed for editing in the current Alma environment (being fully aware that conventions regarding record field filing and display are subject to change by the vendor).
Most of the records referenced by WPR staff have extant OCLC records, so work will be done in OCLC and merged into the extant Alma record.
Preliminary Steps
- Search the Alma record number supplied by WPR.
- In the Alma record look for the OCLC record number in the 035: 035 __ $$a (OCoLC)828262976
- Search this number in Alma. If there are multiple hits, set this record aside and move on. Report duplicates to the Technical Services Librarian.
- Once certain of no Alma duplicates, search the OCLC number in Connexion.
- If there is an extant record (and there will be), edit this record. Our holdings may or may not be indicated, but these records were all created by Houghton, most likely by upload from HULPR or Aleph.
Data Entry Steps in OCLC Connexion
Edit > Control Headings > Uncontrol All
This enables movement throughout the record, and allows the addition of relationship designators with ease.
Fixed Fields
Type: i (nonmusical sound recording)
This should be accompanied by: Comp: nn, Part: n, TrAr: n, and FMus: n.
ELvl: <blank> for fully-cataloged recordings.
Ctry: mau (for recordings made in Massachusetts)
Desc: i (ISBD punctuation present)
LTxt: p (poetry), as appropriate; l (lecture) may be appropriate for some recordings
DtSt: s (when only the year is known); e (detailed date)
007 - (please add)
040 Cataloging Source
Include these subfields:
ǂb eng (English is the language of the cataloging)
ǂe rda (cataloging is RDA)
050 Library of Congress Call Number
050 14 ǂa PS3603.A39 P64 2021
1 - Item is not in LC. Item is not in LC's collections, or is not shelved under that number.
4 - Assigned by agency other than LC.
Our classification is assigned locally and follows the LC form, so 050 14 is the appropriate coding.
100 Main Entry--Personal Name
100 10 Fraser, Kathleen, ǂd 1935-2019, ǂe author, ǂe speaker.
The established form of the author / main entry, with applicable relationship designators.
245 Title Statement
245 10 Poetry reading / ǂc Kathleen Fraser.
The name of the work. Most of these unpublished WPR recordings have the title Poetry reading.
Include an attribution, but always omit “by” in ǂc; no notation of anyone other than the author(s).
264 Production, Publication, Distribution, Manufacture, and Copyright Notice
264 _0 ǂc 1969.
The indicator 0 notes the production of the work.
Per WPR preference, omit ǂa and ǂb for works produced in cambridge, and omit month and day. The rationale is the date information is displayed in text in the 518 and 524.
Enhanced field when the attributes of the recording warrant it (Fassett and offsite recordings of historical note)
264 _0 ǂa Boston, Massachusetts : ǂb Fassett Recording Studio, ǂc 1969.
264 _0 ǂa New York, New York : ǂb 92nd Street Y, ǂc 1979.
300 Physical Description
300 __ 1 audio disc : ǂb digital ; ǂc 4 3/4 in.
336 Content Type
336 __ spoken word ǂb spw ǂ2 rdacontent
337 Media Type - needs review
337 __ audio ǂb s ǂ2 rdamedia
338 Carrier Type
338 __ audio disc ǂb sd ǂ2 rdacarrier
Indicate correct carrier (audiotape reel, audiocassette, audio disc are typical for WPR).
34x - please add
5XX
These fields should be entered in this order: 518, 505, 520, 524, 530, 500 (all fields as appropriate; not all fields will be in all records). 518, 505, and 524 are core, and should always be present (on very rare occasions one may be missing). This facilitates HOLLIS filing preferred by WPR and does not impair the integrity of the content.
518 Date/Time and Place of an Event Note
518 __ Recorded on July 8, 1969, in Emerson Hall, Harvard University.
Always follow the form: Recorded on <date>, in <building>, <location>.
When information covers another site, or is nonspecific, modify the form as needed:
Recorded on April 1, 2000, at Town Hall, New York, New York.
Recorded in 1971, at the University of Colorado, Boulder.
505 Formatted Contents Note
505 00 ǂt Introduction ; ǂt Opening Remarks ; ǂt Chronique (excerpt) / ǂr St. John Perse (read in French and in English by Robert Fitzgerald) ; ǂt Narcissus Cantata (excerpt) / ǂr Paul Valéry (read in French and in English by Robert Fitzgerald) ; ǂt Before Harvest -- ǂt Petit Jour -- ǂt Horae -- ǂt Colorado -- ǂt The Queens -- ǂt Hospital Visit -- ǂt You Are Too Kind -- ǂt Patient Forbearance / ǂr Robert Fitzgerald.
524 Preferred Citation of Described Materials Note
524 __ Robert Fitzgerald, Poetry Reading (July 8, 1969). PS3511.I922 A6x 1969. Woodberry Poetry Room, Houghton Library, Harvard University.
6xx Fields
These fields should be entered in standard order: 600, 650, 655 (all fields as appropriate; not all fields will be in all records). The five formulations below should be included in all recordings where appropriate, and omitted where not correct. Adjust 650 for nationality/language and century, as appropriate.
650 Subject Headings
650 _0 American poetry ǂy 20th century.
655 Genre/Form
655_4 $$a Oral interpretation of poetry. (revised from 655_0)
655 _7 $$a Poetry. ǂ2 lcgft (revised from rbgenr)
655 _7 $$a Poetry readings (Sound recordings) ǂ2 lcgft
655 _7 $$a Live sound recordings. ǂ2 lcgft
7XX Fields
These fields are included for added access points for authors and participants (including moderators, introducers, etc., as well as names of institutions/locations serving as sponsoring bodies and/or host institutions (and, occasionally, manufacturers).
700 Added Entry--Personal Name
100 1_ Glück, Louise, ǂd 1943- ǂe author, ǂe speaker.
Added authors should receive precedence in ordering.
700 1_ Haviaras, Stratis, ǂd 1935- ǂe introducer.
700 1_ Bryant, Douglas W. ǂq (Douglas Wallace), ǂd 1913- ǂe speaker.
Use authorized headings for persons.
710 Added Entry--Corporate Name
710 2_ Emerson Hall (Cambridge, Mass.), ǂe host institution.
710 2_ Woodberry Poetry Room (Harvard College Library), ǂe sponsoring body.
Use authorized headings for entities.
710 2_ Woodberry Poetry Room (Harvard College Library). ǂt Collections, ǂe repository. ǂ5 poe
Use this access point for all recordings.
830 Series Added Entry
830 _0 Woodberry Poetry Room digital collection of poetry readings.
Use this added entry for all readings, unless directed otherwise.
Concluding work in Connexion
Edit > Find/Replace
convert $$ indicators (if used in editing) to ǂ.
Edit > Validate
Validates fields, indicators, and subfields. Any invalid fields will have to be corrected before completing the record.
Edit > Control Headings > Control All
This should control all headings with authorities, though sometimes fields with relationship designators don’t control. Using the Control Single command on these will work if there is an authority record.
Action > Replace and Update Holdings
Concluding work in Alma
From the appropriate Bib record:
Search & Browse > Search Resources >
Note the Title, Creator, Date, and OCLC Number as search elements.
Search >
A brief Worldcat record is returned. For the full record:
View >
The returned record is shown, displayed as an Alma Bib record.
If this is the correct match:
Import > Copy & Merge > Execute
This populates the Alma record with the revised OCLC data. Caveat: Do not "overlay" records.
If this is the content desired:
Save >
Sample Record
Beginning:
Completed:
Possible variations
Recordings including translations
041
041 1_ ǂd eng ǂd fre ǂh eng ǂh fre
Always paired with the relevant 546: 546 __ Poems read in English and French.
546
546 __ Poems read in English and French.
Always paired with the relevant 041: 041 1_ ǂd eng ǂd fre ǂh eng ǂh fre
600 10 Saint-John Perse, ǂd 1887-1975 ǂv Translations into English.
650 _0 French poetry ǂy 20th century ǂv Translations into English.
Recordings which are interviews
100 1_ Heaney, Seamus, $$d 1939-2013, $$e interviewee.
245 10 Interview with Seamus Heaney by Henri Cole.
700 1_ Cole, Henri, $$e interviewer.
Follow this format unless a work has a published title which differs, thus overriding this decision.
Recordings which include running time in the 300 Physical Description
300
300 __ 1 audiotape reel (1 hour, 47 minutes) : ǂb 7 1/2 ips ; ǂc 7 in.
Reproduce data regarding the extent.
306
306 __ 014700
Indicate time only if present in 300 in hhmmss format.
Do not add this 500 note: 500 __ Duration: 1 hour, 47 minutes.
WPR does not prefer an added 500 for duration.
Recordings which are part of a series
490 Series Statement
Always include the 490 / 830 series statements
490 1_ Morris Gray reading
830 _0 Morris Gray reading ; ǂv 2020.