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Modern books frequently list multiple places of publication. In most cases, it is not necessary to record these places in 752 fields beyond the first listed and the city of record. Whether to add further 752 fields will depend on the project.
Holdings record - See section V.3 for details on general guidelines.
562: Copy and Version Identification Note
Use 562 notes to describe the differences between the numerous issues, printings, proofs, and other forms that may be brought under a single bibliographic record. In some cases, a corresponding 500 note in the bibliographic record can be useful to disambiguate these variations and provide more information (a note describing two known states of an edition, for example, or one noting the existence of hardcover and paperback issues).
563: Binding Information
Provide a brief, accurate description of the binding, including the color, material, illustration/decorations, and presence of a dust jacket. Provide a more detailed description if the item warrants one (to distinguish two issues of the same work, for example). Describe publisher's bindings as "publisher's" rather than "original"; use the latter only when unsure whether the binding is the publisher's (such as when the binder is a separate entity from the publisher). Use "wrappers" to describe paperbacks. Be wary of cloth-patterned paper and other imitative binding techniques.
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In general, for expediency's sake, if there are no major changes in the extent or format of a paperback, book-club edition, or advance reading copy from a prior hardback edition, add a general note in the bibliographic record for the hardback edition and add a specific statement describing the book in hand to the holdings record; include number lines and any available printing statements. Add an additional 020 if available.
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Examples:
Bibliographic record:
500 $$a Issued in both hardback and paperback.
Holding record:
562 $$a Paperback issue.
Bibliographic record:
500 $$a A Book Club printing was issued from the plates of the hardback, the only distinguishing feature being the statement "Book Club edition" on the inside front flap of the dust jacket.
Holding record:
562 $$a "Book Club edition"---Dust jacket.
562 $$a "Second printing before publication, May 1972"---T.p. verso.
However, if there are significant differences in the number of pages and/or in the date of publication, or if the cataloger is aware of substantive differences in the text, making a separate record for such printings is acceptable. (In some circumstances, a curator may specifically request that a separate record be made.) When creating such a record, use 5XX notes to explain dates and other differences, so as to justify the new record in the bibliographic data.
Limited or special editions, often issued by the publisher of a book's first edition, are a separate case: in general, make a new record for these editions. Note that limited editions will often self-identify as a run or issue of the first edition – they receive a new record nonetheless.
For example:
Bibliographic record:
500 $$a "Of this first edition, 500 numbered copies have been printed on special paper and specially bound."
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—Colophon.
Holding record:
562 $$a Copy 176 of 500 numbered copies. $$5 hou
Uncorrected proofs, galleys, and publisher's dummies
In most cases, add proofs as a holding to the bibliographic record for the published work. If classifying under the Houghton author scheme, proofs are generally classified as a state of the first edition, adding a letter 'a' to the end of the first edition's classification number. However, if you have reason to believe that the proofs differ substantially from the published work, create a new record for the proofs instead, and add explanatory notes about the differences. If in doubt, err on the side of adding proofs as a holding rather than creating a new record. Under the Houghton's old/absolete author scheme, proofs were generally classified as a state of the first edition, adding a letter 'a' to the end of the first edition's classification number.
For bound proofs, add the form/genre heading "Page proofs (Printing)" with a subfield 5 to the bibliographic record. Use "Galley proofs (Printing)" for loose leaf proofs. Record any differences in size and/or extent in a copy-specific note in the holdings.
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