Many books have material added that is not inherent to the original publication. The two most prevalent categories are manuscript annotations and inserted ephemera. Houghton has developed a variety of routine local strategies for addressing such classes of material.
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Printed items often contain manuscript markings. Routinely, these are noted in the 561 or 562 of the holdings record and, if applicable, the name of the former owner or annotator is traced in the bibliographic record in an added entry, with the appropriate relationship designator(s). (See RDA Appendix I, the RBMS list of relationship designators, and MARC Code List for Relators for vocabulary and usage.) However, on occasion, an item will often be found to contain significant manuscript additions or insertions. Treat these as noted below.
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- Describe the annotations in a 562 note (or in a 561 note if related to provenance).
- Add the appropriate 655 fields, with subfield 5, to the bibliographic record:
- 655 _7 $$a Annotations (Provenance) $$2 rbprov $$5 hou
- 655 _4 $$a Manuscripts in books. $$5 hou [if extensive]
- 655 _7 $$a Authors' copies (Provenance) $$2 rbprov $$5 hou [if extensively marked up by the author]
- If the item is annotated by an identifiable person (in which case, the note goes in the 561), add to the bibliographic record a 700 for the person with an appropriate subfield $$e (typically $$e annotator or $$e inscriber) and subfield $$5 hou; more than one relationship designator may be used if a person fills more than one function (e.g., $$e former owner, $$e annotator).
- If considered important due to fragility or other handling concerns, consult with the appropriate curator to see if restricted access is desirable. If so, create a 506 note in the holdings record according to Houghton's Restrictions Policy and make sure that the routing slip is annotated so that end processors know to note the restriction below the call number on the tab or spine label.
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Objects/Specimens such as feathers, dried flowers or leaves found in books should be housed appropriately in acid-free envelopes/sleeves. Mylar sleeves may be appropriate in most cases, and the conservation staff can provide appropriate training; however, depending on the due to each object's degraded varying stage of degradation, it is always best to consult the conservation staff to examine the specimen and its fragility (some may require the use of tweezers to transfer). The conservation staff can provide quick training on transferring specimens into the Mylar sleeves. However, if the If the specimens appear too fragile, or if there are more than two or three specimens, always consult the conservation staff first; , as multiple Mylar sleeves can add thickness to the book and cause strain on the binding.
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