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How to write a “split” order:
- Separate the material and write an Aeon request for the material that you will remove. Note that you are removing the material for a split order. Place the left side in the spot where the material resides and keep the right side with the material.
- Create two estimates for the patron: the first for the material that is going to the lab and the second for the items that will go to the studio.
- On the lab estimate include the following notation in Special Comments: DRS/ METS (fill in number of METS as relevant to order) and studio estimate number (usually written “Associated with estimate XXXXX)
- On the studio estimate include the following notation in Special Comments: select the correct product, but reduce the price to $15.00. If there are over 5 items in the order that will need to be scanned at the studio, give the material to the photoduplication liason for pricing. If a reduced price is granted, note that in the Special Comments field. Also include DRS (include METS if necessary), lab estimate number (usually written “Associated with estimate XXXXX) and For Deposit Only (if the patron will be obtaining his images online).
- Flag the material that will be scanned separately at the studio, but do not remove loose material. Only in the case of a rush will loose material be removed. (Material will always go to the lab first and then to the studio.)
- Place both estimates together on the shelf.
Example of language to include in communication with patrons:
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