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The final count of boxes and/or volumes will not be determined until the end-processing is completed. The cataloger will insert a provisional count at the end of the descriptive work. When the end-processing is complete, the manuscript assistant will inform the cataloger of the final “count” and the cataloger will change the Aleph record, and the OASIS finding aid.
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An item/volume that is over 28 cm. high, is a folio
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An item/volume that is over 46 cm. high, is a portfolio
300 Physical description. (DACS 2.5) Required
This field contains the physical description of the collection, including its extent. Punctuation is conventional in this field and is noted below. Do not abbreviate words. This field displays as ‘Description:’ in the OPAC.
indicators: both blank, undefined.
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300 $$3 Includes photographs: $$a .5 linear feet $$a (1 box)
Punctuation for field 300: Ends with a period or may end in no punctuation when another mark of punctuation or closing parenthesis is present.
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300 $$3 Database: $$a (53 MB)
336 336 Content. (RDA) Optional
337 Media Media. (RDA) Optional
338 338 Carrier. (RDA) Optional
It was decided at a Manuscript Section meeting of 12/5/2013, that the Houghton Manuscript Section would not use these new RDA fields in our collection-level MARC records until the archival community arrives at a more clear consensus on how they should/or should not be used in our records.
351 Current arrangement of materials. (DACS 3.2) Required
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The form of the 351 field should reflect the text as it is listed in the frontmatter <arrangement> section of the EAD finding aid, or a shortened version of the same.
Ends Punctuation for 351: ends with a period.
indicators: both blank.
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