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This field contains the physical description of the collection, including its extent. Punctuation is conventional in this field and is noted below. Do not abbreviate words. This field displays in HOLLIS OPAC as ‘Description:’
Indicators: both blank, undefined.
Subfields:
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This field describes the current arrangement of a collection -- the manner in which the materials of the entire collection have been subdivided into smaller units. This field displays in HOLLIS OPAC as ‘Description:’ When describing arrangement this can be a more general selection than in the finding aid if the outline is very long. Series arrangement information should be in the finding aid only unless there is only one series, then arrangement is described in this field.
The form of the 351 field should reflect the text as it is listed in the frontmatter <arrangement> section of the EAD finding aid, or a shortened version of the same.
Punctuation for 351: ends Ends with a period.
Indicators: both blank.
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During the manuscript catalog RECON project in 2003-2006, we added this note as a 500 to collections formerly thought to be finished, but later discovered to be "dumped" in boxes and not cataloged. We now are using the 351 field to give it a more prominent place in the bib record in HOLLIS OPAC public display. This is also used in BLT collection records. [collections with only box lists]
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