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This field contains the physical description of the collection, including its extent. Punctuation is conventional in this field and is noted below. Do not abbreviate words. This field displays in OPAC as ‘Description:’ in the OPAC.
Indicators: both blank, undefined.
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300 $$3 Includes photographs: $$a .5 linear feet $$a (1 box)
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Punctuation for 300: Ends with a period or may end in no punctuation when another mark of punctuation or closing parenthesis is present.
Full examples Examples of a single 300 field:
300 300 __ $$a 12.5 linear feet $$a (30 boxes, $$a 15 volumes)
300 300 __ $$a 11.5 linear feet $$a (27 boxes, $$a 2 portfolio boxes)
300 300 __ $$a 1 linear foot $$a (2 boxes)
300 $$a __ $$a 1.25 linear feet $$a (3 boxes)
300 300 __ $$a .5 linear feet $$a (1 box)
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This field describes the current arrangement of a collection -- the manner in which the materials of the entire collection have been subdivided into smaller units. This field displays in OPAC as ‘Description:’ in the OPAC. When describing arrangement this can be a more general selection than in the finding aid if the outline is very long. Series arrangement information should be in the finding aid only unless there is only one series, then arrangement is described in this field.
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Punctuation for 351: ends with a period.
Indicators: both both blank.
Subfields:
$$a Arrangement. Relates to the manner in which the materials have been subdivided into smaller units, such as how the record groups are divided into series, and series into subseries. It is at the cataloger's discretion as to how deep the series divisions should go in this field. Often the series level is enough. The name of the last series is always preceded by the word "and."
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During the manuscript catalog RECON project in 2003-2006, we added this note as a 500 to collections formerly thought to be finished, but later discovered to be "dumped" in boxes and not cataloged. We now are using the 351 field to give it a more prominent place in the bib record in HOLLIS OPAC public display. This is also used in BLT collection records. [collections with only box lists]
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