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Printed items often contain manuscript markings. Routinely, these are noted in the 561 of the holdings record and, if applicable, the name of the former owner or annotator traced in the bibliographic record in an added entry with the appropriate relationship designator(s). (though more than one relationship designator may be used, a single, comprehensive term like "former owner" is preferred). (See RDA Appendix I, the RBMS list of relationship designators, and MARC guidelines and terms for vocabulary and usage.) However, on occasion, an item will often be found to contain significant manuscript additions or insertions. Treat these as noted below.
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- Describe the annotations in a 562 note (or in a 561 note if related to provenance).
- Add the appropriate 655 fields, coded |5, to the bibliographic record:
e.g. Annotations (Provenance) …
Manuscripts in books. |2 local [if extensive]
Authors' copies (Provenance) [if extensively marked up by the author] - Add an 006 field, coded for "Manuscript Language Material", to the bibliographic record.
- If the item is annotated by an identifiable person (in which case, the note goes in the 561), add a 700 for the person with subfield e annotator and subfield 5; more than one relationship designator may be used if a person fills more than one function, e.g. $$eformer owner, $$e annotator. prefer subfield e "annotator" over subfield e "former owner" if the person fills both functions.
- If considered important enough, consult with the appropriate curator to see if restricted access is desirable; if so, create a 506 note in the holdings record according to Houghton's Restrictions Policy and make sure that the routing slip is annotated so that the end-processors know to add this below the call number on the tab.
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