INSERT LINK TO MSWG DOCUMENTATION WHEN READY for prospective consideration
BACKGROUND
Alma has an automated authority control component. It will attempt to link every access point to an authority record. We have done quite a bit of testing of this function, and it works well about 98% of the time. This function will be really helpful in keeping our headings up to date. For example, we currently use MARS to inform us when a death date has been added to an author. We then have to go into Aleph and correct hundreds of headings either manually, or in small batches. With Alma, if an authority changes, all our corresponding bibliographic headings will automatically change.
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- You should be careful whenever you add an unqualified name to a bib. record. MSWG will be issuing some guidance in this area soon. Any unqualified name will run the risk of being linked to a future NAR that may not necessarily represent the entity on your bib. record. You can always choose to add a qualifier to your names to make them more unique, if you think this is a problem.
- Prospectively you will be able to scan the authority matching output report, so you will be able to check if headings matched the correct entities, and add a qualifier to disassociate your name from the authority record, if necessary.
SCOPE OF WORK
- Fields included 100, 600, 700
- Definition of unqualified name heading: contains a but not any of: b,c,d,q.
- Excluded: PCC/DLC records
- Included unqualified names for these categories:
- Heading included $5
- Heading included $e with one of these values (case-insensitive)(list compiled based on record counts):
- Former owner
- Printer
- Ill.
- Ed.
- Collector
- Tr.
- Engraver
- Library holdings for: HYL, HOU, POE, THE
- Language of bib: Hebrew, Yiddish, Arabic, Persian, Kurdish
FUTURE
can remove these from sets of alma records at any time after migration
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