BACKGROUND
Upon migration to Alma, Harvard will be using Alma's automated authority control process. This process attempt to link every access point to an LC authority record. The Alma Resource Management Working Group has done significant testing of this feature and found that it works well about 98% of the time. This feature will be extremely helpful in keeping our headings up to date. For example, we currently use MARS to inform us when a death date has been added to an author in the LC record. We then have to go into Aleph and correct hundreds of headings either manually, or in small batches. With Alma, if an authority changes, all our corresponding bibliographic headings will automatically change.
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For this set, we will be adding a qualifier to any headings that match a 4XX in the NAF such that the Alma authority control process does not flip them. The qualifier in subfield c will be: (Harvard local name). This will be done prior to the Alma migration. This qualifier is not recommended for prospective cataloging. The Metadata Standards group will be issuing a document on how to qualify names prospectively when they match NAF 4XX headings.
PROCESS
Identify appropriate set of headings to compare to NAF:
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Add qualifier to these headings via a batch process. Qualifier is $c (Harvard local name).
FUTURE
After the Alma migration, staff can work with LTS to remove these qualifiers from sets of records, if appropriate.
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