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A full set of Instructor Desk instructions is available; the steps below are required for all trainers.

Viewing Your Classes

We've determined that the Instructor View will periodically not show classes in either the Upcoming or

To view your classes:

1. Log in to the HTP & go to the Instructor area (see above)
2. At the upper right, click on either Calendar View or List View to see your classes (past and upcoming) in a calendar or list format as desired
3. Click on the title for the class you want to work with and proceed as described below

Printing the Roster

The night or morning before your class session, print out the class roster.

1. Go to the Instructor Desk
2. Under Upcoming Sessions, find From your Calendar or List View, click on the title of the class you want to print the roster for and click on the title
3. Click on the Print icon on the right side of the screen, above the class list
4. I strongly suggest changing the print settings to Landscape orientation and print single-sided
5. Print and use this as a sign-in sheet

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1. Before you log in, on the paper attendance sheet, note anyone who was registered but did not attend - these people may have dropped the class last-minute. You don't have to do anything special in the system, but it helps to separate them from the waitlisted people.
2. Log in to the HTP and go to the Instructor Desk
   1. The class you have already taught will probably appear in the Action Required section, right below your upcoming classes.  You may need to expand (un-collapse) this section.
   2. If it's not there, go to either the Calendar View or List View and proceed with the next steps
3. Click on the class title. 
   1. Then click on Advanced Edit on the right side of the screen - it is a more straightforward interface 
      
4. You will now sequentially work your way through the 3 tabs at the center of the page: Roster, Attendance, and Results.
   
   
   
5. Click on the Roster tab 
   Add Roster tab
   

   1. Mark people as no-shows

      1. Find the person's name in the Roster
      2. Click on Registered
      3. Select Move to No Show, then click Save
         
         

   2. Then, if there are any available spaces, add any walk-ins

      who were not on the waitlist

      . If there were no available spaces and no no-shows, please contact Jennifer Koerber (Unlicensed) on how to proceed.
      

      1. Click on Add Learner
      2. Look the person up by First Name, Last Name, or HUID (enter the HUID into the Username field to search on it)
      3. Click on the radio button next to their name, then click Close
      4. If the class is full, allow the learner to be added to the waitlist, then follow step 4b
      5. Find the person's name on the Roster and click on Registered, then update the status to Walk-In
         

      Add walk-ins who were on the waitlist

   3. Find the person's name in the Roster
   4. Click Waitlisted (Priority #) in their row
   5. Select Move into the class with confirmed status, by increasing class count
   6. They're now listed in the Roster with a status of Registered
   Click on Registered, then update the status to Walk-in
   

   Mark people as no-shows

   1. Find the person's name in the Roster
   2. Click on Registered
   3. Select Move to No Show, then click Save
      
      
6. Click on the Attendance tab
   1. Confirm that Mass-grant to all learners is selected
   2. Enter the duration of the class in the HH:MM field. 
      1. Highlight the text, and then type in the duration of your class.
      2. This is usually 02:00, except for Items and Holdings (01:00).
   3. Click Save, then click Yes on the verification message.
      
      
7. Click on the Results tab
   1. Click on Mark All Learners on the right at the top of the Learning Results list
       
   2. A dialogue box will open. 
      1. Choose Successful from the drop-down.
         
   3. Click Save
      
      
8.  Final step: close the class
   1. You can do this right from where you are, after marking learners successful on the Results tab.
      1. Scroll to the top of the page.
      2. In the brief information about the class, go to the final line called Status
         
         
         1. Click on the blue text: Open - Normal
         2. Select Delivered. 
            1. Do not check the box underneath.
   2. Click Save
   3. Finished!