...
Draft Metadata Recommendation
- All items will be marked with an Statistics Note 2 with designation of "committed to retain - ReCAP". Additional commitments for same items would be added in same field separated by a comma ("committed to retain - ReCAP, Hathi)".
- All holdings where at least one item is committed must have an 853 field designating the term of the commitment.
- Required coding:
- First Indicator - 1 - Not Private
- Second Indicator - # - Undefined
- $a - Action (NR) - constant text: committed to retain
- $c - Time/date of action (R) - date of the commitment
- $d - Action interval (R) - constant text: indefinite
- $f - Authorization (R) - name of the collaborative agreement
- $5 - Institution to which field applies (NR) - contant text: HUL
- Example 583 for ReCAP Shared Collection
- Required coding:
583 1# $a committed to retain $c 20181001 $d indefinite $f ReCAP Shared Collection $5 HUL
- Note, if Ex Libris
Proposed Batch Metadata Updates
LTS proposes:
- Creating itemized sets of items in Alma using spreadsheet data provided by Jim Hodgson as input.
- Updating items identified for retention with a note in Statistics Note 2.
- Applying a norm rule to add constant data in field the 583 of linked holdings, after first checking that field 583 $f ReCAP Shared Collection is not present already
- Text of note to be finalized
- Outstanding questions about populating enumeration and chronology in subfield $3 of note
Open Questions
- Is the retention byte going to be updated also?
- Are the ReCAP commitment for specific items owned at that time, or are new acquisitions also going to be committed?
- Whose responsibility is it to develop/communicate policies on manual creation, maintenance, etc to make sure conflicts in coding don’t develop in future
- Is there contention between previously entered 583 fields and current fields?
- Is work on this a higher priority than Google scanning processing or the creation of the metadata file for Ivies Plus?
Impact on Ongoing Workflows
Open Questions
...
- Staff will need training to look for this commitment before withdrawing items.
- Workflow documentation would need to be developed for cases when withdrawing a previously committed item occurs.
Timeline for ReCAP
- Approve Recommendation
- Creation of itemized sets for 4 million items (1 week)
- Update items identified for 4 million items (Allison to get projection of 1000 items throughput)
- Update holdings with 583 fields (Allison to get projection of 1000 items throughput)
Project Background