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583 1# $a committed to retain $c 20181001 $d indefinite $f ReCAP Shared Collection $5 HUL
- Note, if Ex Libris Libris provides an enhancement to add items fields related to retention, item records will be updated accordingly.
Proposed Batch Metadata Updates
LTS proposeswill:
- Creating itemized sets of items in Alma using spreadsheet data provided by Jim Hodgson as input.
- Updating items identified for retention with a note in Statistics Note 2.
- Applying a norm rule to add the 583 of linked holdings, after holdings linked to items in the set. Norm rule will first checking that field 583 $f ReCAP Shared Collection is not present already
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- Is the retention byte going to be updated also?
- Are the ReCAP commitment for specific items owned at that time, or are new acquisitions also going to be committed?
- Whose responsibility is it to develop/communicate policies on manual creation, maintenance, etc to make sure conflicts in coding don’t develop in future
- Is there contention between previously entered 583 fields and current fields?
- Is work on this a higher priority than Google scanning processing or the creation of the metadata file for Ivies Plus?
- What is the intended workflow for items that are marked lost or missing? Do these need to be sent to collection development staff?
Impact on Ongoing Workflows
- Staff will need training to look for this the commitment statement before withdrawing items.
- Workflow documentation would need to be developed for cases when withdrawing a previously committed item occurs.
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