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- Overdue items flip to lost after 45 days and students receive bill via Alma
- Exports to Termbill: Minimum fine/fee age for export is 7 days; minimum threshold for export is $10.
- Fine/Fee type exported: Lost item replacement fee, overdue fine, recalled overdue fine
- Job to export runs in Alma on Sunday evenings and is delivered to Termbill on Monday morning.
- When fines/fees export from Alma, they no longer appear as "active" in Alma, but appear as "closed" in Student's Fines/Fees tab
Non-student Fines & Fees (Includes Resource Sharing Partners)
- Overdue items flip to lost after 45 days and non-students receive bill via Alma
- Exports to Accounts Receivable: Minimum fine/fee age for for export is 30 days; minimum threshold for export is $20
- Fine/Fee type exported: Lost item replacement fee, overdue fine, recalled overdue fine, Resource sharing receive fee (used to bill Resource Sharing partners)
- Job to export runs in Alma on Sunday evenings and is delivered to AR on Monday morning.
- When fines/fees export from Alma, they no longer appear as "active" in Alma, but appear as "closed" in non-Student's Fines/Fees tab
Patron Credits
Student Credits:
- No minimum age or threshold for export
- Job to export runs in Alma on Sunday evenings and is delivered to Termbill on Monday morning.
- When credits export from Alma, they no longer appear as "active" in Alma, but appear as "closed" in Fines/Fees tab of Student's account
Non-student Credits:
- Minimum age for export is 0 days; no minimum threshold for export
- Job to export credits only runs in Alma on Sunday evenings and is delivered via LTS script to library_billing@harvard.edu on Monday morning.
- Library Privileges must manually apply any credits from this export in AR/Oracle.
- When fines/fees export from Alma, they no longer appear as "active" in Alma, but appear as "closed" in Fines/Fees tab of non-Student's account
View Fines and Fees sent to Termbill/AR
When fines/fees or credits are exported to Termbill or AR, the credits and fines are "closed" in Alma, but it is possible to see the history of credits and fines levied by changing the filter in the Fines/Fees tab of user's patron record:
- Go to Fulfillment >> Manage Patron Services
- Scan in the patron's ID number
- In the patron record, click on the ID number in the header area to go to User Details
- Click on the Fines/Fees tab
- From the Status filter, choose All to see fines/fees history
Add a Fine or Fee
- Go to Fulfillment >> Manage Patron Services
- Scan in the patron's ID number
- In the patron record, click on the ID number in the header area to go to User Details
- Click on the Fines/Fees tab
- Click Add Fine or Fee on the right side of the screen
- Select a Fee Type from the drop-down
- Enter a Fee amount
- Enter the item barcode, if applicable
- Add a Comment if needed
- Click Close to add another fine or fee, or Add and Close to complete
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