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Completed DateTaskSystemPhaseWho
Planning
10/22/2020Library submits project request.Alma Support CenterPlanningLibrary
10/29/2020LTS/Library will meet to review request and verify project meets pilot criteria.ZoomPlanningLibrary/LTS
12/9/2020LTS will create wiki page for project that tracks all mapping information, timelines, and decision points and share with the stakeholders.EmailPlanningLTS
12/8/2020Library will provide configuration information for the service in the project request ticket.Alma Support CenterPlanning

Library

11/25/2020Library will provide Alma login forms for staff who will create/update Alma recordsAlma Support CenterPlanningLibrary
Implementation

Update Alma sandbox loginsAlmaTestingLTS

Update Alma sandbox configuration

  • Create collection
  • Create Access policy
AlmaTestingLTS
Not Applicable

Configure NextCloud for project

  • coming soon
NextCloudTestingLTS

Load records/digital objects on Alma sandboxAlmaTesting

Library


Request records be published to HOLLIS sandboxAlmaTesting

Library


Confirm records/functionality in HOLLIS sandboxHOLLISTestingLibrary

Request configuration changes, if needed, and LTS pre-production review.Alma/HOLLISTestingLibrary

Update Alma production loginsAlmaMove to productionLTS

Update Alma production configuration

  • Create collection
  • Create Access policy
AlmaMove to productionLTS

Update Alma wiki documentation for Alma-D

WikiMove to productionLTS

Update local workflow documentationVariesMove to productionLibrary
Post

Announce ServiceEmailCommunicationLibrary

Create dashboards/canned reports Alma AnalyticsAlmaService ReviewLibrary/LTS

Evaluate service/determine next stepsAlmaService ReviewLibrary/LTS

Library Service Information

ParameterService Definition
Access rights
  • What types of patrons should have access?
    Access can be allowed for all users, to only patrons with Active Alma accounts/HK holders, or to specific Alma user groups.
Active Alma accounts/HK holders
  • Should there be limits to the number of concurrent users?
    Access can be allowed for a maximum number of simultaneous users, or have no limit.
No limit to concurrent user.
  • Should there be a time limit on length of use of object?
    Access can be allowed for a maximum length of time before starting a new virtual session.

3-hour time limit on length of “loan”

  • Should patrons be allowed to download content?
    Downloads can be explicitly allowed or turned off.
No downloads
  • Should a use statement be displayed to users?
    A use statement can be provided on screen for the item. 
  • This thesis/dissertation/prize paper is the property of Harvard University, but the literary rights remain the property of the author and their assignees. It is being made available online only to Harvard community members exclusively for reference use. No further reproduction and/or distribution of this title is allowed within five years of the author’s degree date or prize award date unless authorized in writing by the author.
  • It is the reader’s responsibility to credit the use of this work.
  • Should use statement be presented as a click-through?
    It is also possible to require this access statement to be a click through (i.e. user must Accept terms before seeing digital item). 
Yes
Digital Representation
What type of content will be uploaded?PDF files
Who is creating the digital objects?
Workflow
Do metadata records already exist in Alma for the Digital Representations?No, these will be created by Archives staff
Will digital representations be loaded by staff through the Alma interface, or is a batch load required?Representations will be loaded by Archives staff